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- Passing the Empl Class value to ADP is not supported.
- The "Reports To" indicates the Position ID of the supervisor in ADP and Home Cost Number is the Job cost number assigned to the employee.
- The initial value in the FLSA Overtime field is set to "No". For the FLSA Code value "E” (Exempt), the FLSA Overtime will remain "No" indicating that overtime is not applicable. On the other hand, for the "N” (Non-Exempt) value, FLSA overtime is set to "Yes" meaning that overtime does apply. However, these settings can be modified as necessary.
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In this example, the Federal withholding is indicated as exempt. As a result, the fields for Dependent Amount, Other Income, Deductions and Extra Withholdings will display a value of “0”.
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If the work or resident state has no income tax, the corresponding form will not be included in the new hire's process, and the details will not appear in the tax summary.
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Tax Entry
The tax data captured during the New Hire’s onboarding process is populated here. The fields highlighted below are to be entered if they need to be sent to ADP. Please consider the following points while completing this section:
Federal Tax
When exempt is indicated on the Federal withholding
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| When exempt is not indicated on Federal Tax Withholding |
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State Tax
When exempt is indicated on work state withholding
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the percentage withholding from gross taxable wages should be updated manually in ADP under the employee's Pay Profile. Instructions for these transactions will be provided at the top of this section. For more details on adding the tax information in ADP, please click here.
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State's Additional Tax Amount field is restricted to accept only three digits and less
The additional withholding amount per pay period captured from the New Hire's state withholding form is populated under the State Tax section on this page in the State's Additional Tax Amount field. However, if the value entered on the state withholding form exceeds three digits, it will not be displayed in this field due to restrictions. In such cases, if the value needs to be sent to ADPadded, you will need to enter it manually in ADP.
| Additional withholding amount entered on the State Withholding Form |
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When SUI/SDI tax code relevant to the work state is not indicated on this pagein Complete Job Details:
the default SUI/SDI value set for the Company will be updated in ADP.
To select SUI/SDI Tax Code, click on the prompt and select a value relevant to the work state.
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The prompt will display all the SUI/SDI Tax Codes synced from ADP.From From the list, select the relevant SUI/SDI Tax Code for the work state. This will populate the selected code and its description on the Complete Job Details page.
Note: To change update the description of any SUI/SDI Tax Code, update it the change must first be made in the ADP setup and then sync the SUI/SDI data from synced through ADP Related Configuration through in Organization Management. The updated Only System Administrators can perform this sync. Once updated, the new description will appear in the SUI/SDI Tax Code prompt for transactions where the Complete Job Details is still pending or editable. However, these changes will not be visible reflected in transactions where the data has already been sent to ADP.
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If the code relevant to the work state doesn't exist, you may leave the SUI/SDI code as blank on the Complete Job Details page. In ADP, the SUI/SDI Tax Code will be updated with the default value set for your Company. For more details on setting the default value in ADP, please click here.
Note: If any
If an SUI/SDI Tax Code is made inactive in ADP,
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it will not be synced to Smart Onboarding
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and
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will
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no longer appear in the SUI/SDI Tax Code prompt.
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If
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an SUI/SDI Tax Code is
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deactivated in ADP
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after completing the Complete Job Details activity
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for a transaction, you can edit the
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activity and update the SUI/SDI Tax Code with an active value
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, provided the data has not yet been sent to ADP.
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For transactions where the data has already been sent to ADP, this change will have no effect. Even if the code is later made inactive in ADP, it will
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still appear on the Complete Job Details page for
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those transactions. In such cases, update the relevant active code in ADP.
With an invalid SUI/SDI Tax Code, the following error message will be displayed on the "Send Candidate Data to HR" page when the data is pushed to ADP.
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Local Tax
If an employee is working or living in Ohio (OH), Pennsylvania (PA) and New York (NY)
the Tax Entry section will include Local Tax details. This section contains additional fields specific to these states for capturing local tax codes. The field prompt will display the synced local tax codes from ADP for the relevant state, allowing HR Specialists to select the applicable code. If the employee's work or residence state is not one of these three, the Local Tax section will not be visible.
Local tax fields by state:
- Ohio (OH): OH(Ohio) School District
- Pennsylvania (PA): PA LST Local 4 and PA Local 5
- New York (NY): NY MTA Local
Selecting local tax codes is optional; however, if chosen, the selected values will be updated in the employee’s "Local Tax Withholding" section in the Pay Profile when
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their data is sent to ADP. For more details on locating these fields in ADP, please click here.
Here are a few examples of the Tax Entry section with Local Tax details available:
| Work or residence states = OH & PA |
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| Work or residence states = NY & PA |
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| Work or residence states = OH & NY |
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| Work or residence state = PA |
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To select a code, click on the field lookup.
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The synced local tax codes from ADP for the relevant state will be available as a list. Select the applicable value from the list.
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The selected value will be displayed in the Local Tax section and will be updated in ADP when the New Hire's data is integrated.
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Direct Deposit
The Direct Deposit details from the New Hire's Paycheck Preferences are displayed here and can be modified if necessary. The Deposit Type selected by the New Hire on the Direct Deposit form will determine the value populated in this section. If the New Hire selects "Balance" as the Deposit Type, it will be displayed as "Full Net" in this section. If "Amount" is selected, it will appear as "Partial Net", and if "Percent" is chosen, it will be shown as "Percentage Net".
Please consider the following points while completing this section:
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