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This presents the Employee I-9 Life Cycle page as given below.

if If more than one process is associated with the I-9:

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The advanced search options for I-9 Life Cycle shows as below. You can use any of these fields to search for the required record.

What details are included in I-9 Life Cycle and how they differ?

In the search results for I-9 Life Cycle, click on the hyper link displaying the Last Name and the Date of Birth.

This displays the Employee I-9 Life Cycle page as given below.

The page includes the details of all the business processes for that I-9 ID, and in each process shows the status and signature of Section 1/Section 2/Section 3 and DHS activities (for E-Verify non-participating companies, the status under DHS shows as "Not Applicable"). Based on the process, the sections displaying in I-9 Life Cycle vary. For example, the Life Cycle of a normal process doesn't include Section 3 because this section is not applicable to a normal new hire's process. However, for Reverification/Name Change/Rehire flows the I-9 Life Cycle includes the details of Section 3 because this section is applicable in these processes.

Also, the status shown under I-9 sections vary depending on how far the New Hire's I-9 process is in progress. The details include the status (saved/signed), name of the user who saved/signed the activity and the signed date (only the first signed date is displayed no matter how many times it is edited and signed later).

Examples of different scenarios are discussed below:

Applied for SSN/Receipts

In case if receipt is presented by the employee or if the employee has applied for SSN and the E-Verify is on hold, the DHS status in Life Cycle shows as "Deferred" as shown below.

SSN Update/I-9 Section 1 Correction

Processes like I-9 Section 1 Correction and SSN update will have Section 1, Section 2 and E-Verify activities reopened in the correction process. The status updates to Section1/Section 2/DHS are explained in detail below.

The following is the I-9 Life Cycle when the SSN Update/I-9 Section 1 Correction process is initiated.

When Section 1 data is saved, the status under Section 1 shows as "Saved" with the New Hire's name (who saved the activity) and the date.

When Section 1 is signed by New Hire:

The details under Section 2 gets updated when Section 2 activity is saved:

After completing Section 2:

When E-Verify case is initiated (applicable for E-Verify participating companies. For E-Verify non-participating companies, the status under DHS shows as "Not Applicable"):

When the DHS case is taken forward and E-Verify is finalized:

For processes like I-9 Section 2 Correction/Receipt Update, Name Change, Reverification, and Rehire flows, all the I-9 Sections may not be applicable. In such cases, the Life Cycle shows as 'Not Applicable' for the sections that are not applicable.

I-9 Section 2 Correction/Receipt Update

Name Change/Name Change Correction/Reverification/Reverification Correction

The processes like Name Change/name Change Correction/Reverification/reverification Correction will have only I-9 Section 3 and E-Verify not applicable.

In such cases, the I-9 Life Cycle does not include the details of DHS and displays Section 3.

Rehire Process

The I-9 Life Cycle for rehires does not include I-9 Section 2 details because this section is not applicable. Also, the E-Verify is marked as "Not Applicable" because it is already completed in the hire process and in rehire it is completed using "Mark as Complete".

What are the I-9 Life Cycle related actions?

The following are the I-9 Life Cycle related actions:

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After the employee is terminated, the invitation status becomes "Inactive". Note: If any additional I-9 process is running and termination date is set for that I-9, then the pending I-9 process will get terminated.

The I-9 expiration date will be populated based on the calculation "Termination Date + 1 year". That means the I-9 status of this transaction will still be active until 1 year after termination and the same I-9 can be used in case if the candidate is rehired by the employer.

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The "Undo Last Filing" action shows up in I-9 Life Cycle actions if any additional I-9 processes such as Name Change, Section 2/Section 3 Corrections, Reverification, Receipt update etc is initiated for the I-9 ID by the I-9 Specialist through I-9 Console actions/Elasticsearch I-9 Life Cycle category related actions or if any additional I-9 actions are initiated by the New Hire through self service way. 

This The 'Undo last Last Filing' action terminates the secondary process that is currently running and also deletes the row from I-9 Master that was added by the process.

Refer to the following examples to know in detail how the "Undo Last Filing" action can be initiated and the status of I-9 sections change in I-9 Life Cycle after the process is terminated.

Example 1: Name Change

This I-9 Life Cycle of a completed transaction is given below..

Lets us initiate "Name Change" process through I-9 Life Cycle actions.

Click on "Yes" to initiate the action.

The I-9 Life Cycle actions and select will show "Undo Last Filing" option in its actions after the process is initiated.

A new row gets added for this process in I-9 Life Cycle as shown below.

In this case, the process can be terminated until Section 3 activity is completed. As an example let us add data in Section 3 and then save the activity.

The "Saved" status gets updated in I-9 Life Cycle as shown below.

Now lets us terminate the process using "Undo Last Filing" action.

Click on "Yes" to continue the action.

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In the following page, select a Reason, enter Comments and then click on "Submit".

Click on "OK" to confirm. This will revert the initiated secondary process.

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The process gets terminated and this terminated status reflects in Life Cycle for that I-9 as shown below. The status under Section 3 activity remains "Saved", but the terminated status displays under the grid. 

If the process is terminated before saving/signing the activity/activities that are applicable in the process, then the terminated status also shows under that specific activity/activities whichever is not saved/signed. 

In the following example, the "Name Change" process is terminated before saving/signing the Section 3 activity. Hence, the "Terminated" status also shows under Section 3 as shown below. 

I-9 Life Cycle after initiating "Name Change" process:

When the process is terminated using "Undo Last Filing" action without saving Section 3 activity, then the "Terminated" status shows under the activity as well as below the grid.

Example 2: I-9 Section 1 Correction

When I-9 Section 1 Correction process is initiated:

Terminate the process without saving/signing the activity/activities using "Undo last Filing" action. The "Terminated" status gets updated in I-9 Life Cycle as shown below:

In case if the process is terminated after saving Section 2 activity, the I-9 Life Cycle shows as below:

Example 3: I-9 Section 2 Correction:

When I-9 Section 2 Correction process is initiated:

Terminate the process without saving/signing the activity/activities using "Undo last Filing" action. The "Terminated" status gets updated in I-9 Life Cycle as shown below:

In the following example, the Section 2 Correction process is terminated after saving Section 2 activity. 

I-9 Life Cycle after saving Section 2 before process termination:

After the process is terminated using "Undo Last Filing" action, the status under Section 2 shows as "Saved" and DHS as "Terminated". If E-Verify is not included in Section 2 Correction process, the status under DHS shows as "Not Applicable".

Name Change

If your employee has a name change, you can record this in Section 3 of Form I-9. When the Name Change process is initiated, it launches an additional invitation and opens Section 3 activity in add more.

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When E-Verify page opens, click on 'Create Case' button to initiate E-Verify and continue with DHS verification.

What details do you see on the Employee I-9 Life Cycle page?

For any employee record, click on the hyper link displaying the Last Name and the Date of Birth.

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This displays the Employee I-9 life cycle page as given below.

The page includes the details of all the business processes for that I-9 ID, and in each process shows the status and signature of Section 1/Section 2 and DHS activities. 

Note: The activity completed date shown here is always the first signed date and time, no matter how many times the activity is edited and signed later. 

Hovering on the grids shows images "..." which links to the appropriate actions.

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How to download signed forms or access I-9 reports from Employee I-9 Life Cycle page?

Clicking on the action image "..." in each section shows different actions that can be performed on this page.

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A zip folder is downloaded as shown below. Click on the zip file to open the files.

I-9 Audit Details

Shows Displays the audit details report of the I-9 ID.

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Click on the actions/"..." image for each business process to access its I-9 Summary details.

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