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How to create a Attribute Revision?

To create a Attribute Revision, select "Create Revision" under Revisions from the menu navigation on the left. Another option is to select "Add/Update Revision" on quick links bar.

Click "Add a New Value" on Create Revision page to create a new revision.

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The Attribute Revision page opens as below. Add/modify the attributes as you like and apply the revision to see the desired changes.

How to apply a Attribute Revision?

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Any changes/additions made in the Attribute Revision to alter data elements in the system can be viewed in the attribute summary. There are two ways to view Attribute Revision summary.

 1. Click Click on "Summary" on the Manage Revision page.

2.  Click   Another option is to click on "View Summary link on revision information.

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The Attribute Revision Summary page displays as below. Click on the right arrow adjacent to revision number to expand the revision header details.

Similarly, click the right arrow on component grids to expand them. 

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To view audit details for each action added in the revision, click on the arrow next to the action.

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" link in Revision Information section.

The Attribute Revision Summary page shows as below. 

The additions/changes made to the data elements in the revision will show in grids. Expanding these grids will show the sub section with description of the action(s). Further expanding these descriptions will show the audit details. All the details that are audited in Revision Summary are specific to the revision.

The various possibilities of adding/changing the data elements in Attribute Revision and the changes reflecting in the Revision Summary is explained with examples below:

Adding/modifying the Attributes:

1. When a new attribute is added in the revision, the Revision Summary shows the "Attribute" grid with a value added for the "Created" action. Expanding the grid will show the description row for the "Created" action. Further expanding the description row will open the audit details. 

In this example, "Software" is added as a child under Company attribute.

Expand the grid to view the details related to the action.

The description of the action shows in the sub section below the grid. Click on the arrow next to the description to open the audit details. 

When the above created attribute is modified, then it is considered as the "Modified" action and the audit details includes the modified data.

Highlighted below is the attribute data modified in the revision.

If the details of the above attribute is modified again, the count for the "Modified" action will not change. However, the audit shows the modified data with modified date & time stamp.

Highlighted below is the modified attribute data.

2. When the data of an already existing attribute is modified (may be of the same attribute type or different), the count for the "Modified" action increases by "1" in the grid and a description row for the modified data will be available below the grid. Further expanding the description row for the "Modified" action will show the audit details.

Highlighted below is the "Services" Company attribute data before and after modification.

Authentication Events

When a event action is modified via "Authentication Events" in the revision, the "Event" grid shows with a value added for the "Modified" action. Expand the grid to view the description of the modified action. For audit details, further expand the description row. 

In this example, the highlighted Notification Template is modified in event actions.

When the above event action is modified again, the count for "Modified" action will not increase but the modified data will be stamped in audit details with modified date & time.

Home Page Content:

1. When a category content is newly added in Home Page Content for a user role, the "Home Page Content" grid shows a value added for the "Created" action. Expand the grid to view the description of the created action. For audit details, further expand the description row. 

In this example, a attachment is added in "Handbooks" category for HR Specialist role in the Home Page Content for a Company attribute. 

To the above content, if one more attachment is added in "Handbooks" category, the count for the "Created" action will increase by "1" in the grid. but the description row for the new data will not be available in the sub section. The audit details of the new attachment added in "Handbooks" category will be available in the same description row that was shown for the first "Created" action.

2. If two attachments are added in different category for different user role(s), then the count for both "Created" and "Modified" actions will be increased by "1" specific to each user role. The audit will show the first attachment details under the modified section whereas the second under created section.

Note: In this scenario, if one attachment is added, only the count for "Modified" action will increase by "1" for each user role. 

Below, two attachments are added in "Training Guides" category for Recruiter role in the Home Page Content for the same Company attribute.

From the above added attachments, if the highlighted attachment is deleted, a value will be added for the "Deleted" action on the Home Page Content grid. Expanding the description row for the deleted attachment will show the audit details.