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This option allows users to search and navigate to the I-9 compliance details of a New Hire's process. With the help of compliance status, the employers can easily understand the progress of New Hire's I-9 process and if Section 1/Section 2 are completed within the specified Hire/Rehire dateDHS compliance.

Who can access I-9 Compliance in Elasticsearch?

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How do you view I-9 Compliance details via Elasticsearch?

Click on the Elasticsearch iconthe Elasticsearch icon. Select  "I-9 Compliance under Category and enter search keyword in the Keywords field" as the category and search for the transaction(s) using a keyword.

In this case, "All/all" is entered as the search keyword. Based on your requirement use an appropriate keyword for searching. 

If you are not sure about the keywords, please click on the help icon to see the list of options that you can use.

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When the Help page opens, click on the "I-9 Compliance" link under search categories.

This The page displays the list of keywords with their description. You can use any of these keywords for searching the invitations.

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After entering the search fields, click on the "Search" button.

This displays the search results page as shown below. 

Scroll through the list provided on the left side of the search results to access Section 1/Section 2 Compliance facets.

The Section 1/Section 2 Compliance facets are shown below. Click on the checkboxes under these sections to view the invitations with In Compliance/Out of Compliance status. 

Similarly, you can To further narrow down the search results using , you can use detailed keyword options. To view these options click on the 'More Options' link in the search box.

This will display the search fields as shown below. You can use any of these fields for searching the transactions.

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As an example, let us consider 'Last Updated' field for searching. Enter any specific date and click on 'Search'.

This will fetch show all the invitations with last updated date as entered in the search field.

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These operators can be used with the search fields to filter refine the search results.

What details do you see in Section 1/Section 2 Compliance facets?

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These compliance states are evaluated differently for Section 1 and section Section 2 based on the signatures and the Hire/Rehire dates.

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The Section 1 compliance is evaluated based on the start date (and the Section 1 signature date. The Start Date is considered in his scenario since Hire date/Rehire date Date is not available in Section 1) and the Section 1 signature date. Once the Hire/Rehire Date is available, the Section 1 Compliance details get updated by comparing the Section 1 signature with Hire/Rehire dateDate.

Not Applicable

The status shows as "Not Applicable" when Section 1 activity is open but not saved/signed. To see the transactions, click on "Not Applicable" link under the facet "Section 1 Compliance Status".

The search results display as below. Note that the Section 1 signed date is showing Section 1 Signed Date will show as "Not Signed" for these transactions .

You can cross-check the Section 1 status by clicking on the "View Process" action and navigating to "Process Viewer"check this status by opening the process viewer for any transaction.

For any an Invitation ID, click on "the three dots (..." and ) which represents the category actions and select "View Process".

This opens the The process viewer page opens as shown below.

Scroll down to Section 1 and note the activity status. The activity will be in pending statusshow as pending since it is not signed.

In Compliance

The Section 1 is in "In Compliance" status if the invitation Section 1 signature date is on or before Start Date. Click on "In Compliance" link under "Section 1 Compliance Status".

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If Section 1 is not signed on or before the Start Date, the Section 1 Compliance status will be shown show as "Out of Compliance". Click on "Out of Compliance" link under "Section 1 Compliance Status".

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Section 2 Compliance Status

The Section 2 compliance status is evaluated based on the Hire date entered in Section 2 and the Section 2 signature date. The Section 2 compliance states are shown below:

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The status shows as "Not Applicable" when Section 2 activity is open but routed and not saved/signed. To see the transactions, click on "Not Applicable" link under the facet "Section 2 Compliance Status".

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The search results display as below. All transactions all transactions that are pending with Section 2 activity are shown here.

Since the Section 2 signature status is not visible on the search results page, you may have to check the status in process viewer.

For any You can check this status by opening the process viewer for any transaction.

For an Invitation ID, click on "the three dots (..." and ) which represents the category actions and select "View Process".

The process viewer displays page opens as below:

Scroll down to Section 2 and note the activity status. The activity will be in pending status. 

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For Section 2 to be in compliance, the section 2 signed date should be on or before the Section 2 Hire dateDate. To see the transactions, click on "In Compliance" link under the facet "Section 2 Compliance Status".

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The search results display as below. All transactions that all the transactions which have Section 2 activity in compliance with the Hire Date are shown here.

To check the Section 2 details, you may have to access Process Viewer.

Click on actions "..." and select "View Process".

The process viewer page displays as below:

Scroll down to Section 2 and note the activity status. It shows as completed with the signature date. But this doesn't show the Hire Date details of Section 2 activity.

To view the Hire Date, click you may have to open Section 2 activity by clicking on the "Complete I-9" link and open Section 2 activity.

Check the In Section 2, you will notice that Hire Date and the Section 2 signature date that are in compliance.

Out of Compliance

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The search results display as below. All transactions that have Section 2 activity out of compliance with the Hire Date are shown hereall transactions which are 'out of compliance' in Section 2.

To check the Section 2 details, you may have to access Process Viewer.can access process viewer and open Section 2 activity

Click on "actions (..." and ) and select "View Process".

The process viewer page displays as below:

Scroll down to Section 2 and note the activity status. It shows as completed with the signature date . But this doesn't show but the Hire Date details of Section 2 activity is not shown.

To view the Hire Date, click you may have to open Section 2 activity by clicking on the "Complete I-9" link and open Section 2 activity.

Check In Section 2, you will notice the Hire Date and the signature date in the section 2 activity. You will notice the dates are in out of are not in compliance.

What is Start Date/I-9 Hire Date mismatch?

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For any Invitation ID, click "View Process" and access Process Viewer.

The Process Viewer displays process viewer page opens as below:

Scroll down to Section 2 activity and click on the "Complete I-9" link.

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This option allows you to check which tasks have been completed for the New Hire. When you click on the "View Process" link, the Process Viewer page displays as below.

This is a simple way of seeing an overview of where the New Hire is in their process, including the HR, I-9, and E-Verify Specialist's activities. The activities can have the following states:

The below example shows all the three activity states:

View I-9 Master

Allows you to view Form I-9 Master data of a New Hire's invitation. The I-9 Master includes the I-9 Header data and transaction data of Section 1, Section 2 and Section 3 and E-verify case details.

Print Employee I-9

This is the employee print report having only Section 1 information.

Print Employer I-9

For this action to appear under I-9 Status, the Section 2 data must be saved at least once by the employer. The report includes all sections of Form I-9.

Download I-9 Packet

Downloads a zip folder including Form I-9 and I-9 Audit reports.

The version of Form I-9 report downloaded in the I-9 packet depends on the Section 1, Section 2 and section 3 version saved/signed.

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