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What
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states
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use Federal Form W-4 for their state tax purposes?
The US states - of North Dakota (ND), New Mexico (NM), and Utah (UT) use the Federal Form W-4 for their to calculate state income tax withholding.
Note: Prior to year 2022, Colorado state also used the Federal W-4 form for their state tax withholding. From the year However, as of 2022, a new Colorado Employee Withholding Certificate (Form DR 0004) is available for Colorado state tax purpose. Employees can choose to complete the new Colorado requires the Colorado Employee Withholding Certificate (Form DR 0004) or use Federal Form W-4 for their to be completed separately for state tax withholdingpurposes.
Sample tax withholding forms for these states are given below:
Colorado
For details on completing Colorado Employee Withholding Certificate, you may click here.
North Dakota
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North Dakota (ND), New Mexico (NM), and Utah (UT) are provided below:
New Mexico
| Example: When residence state of a New Hire is "North DakotaNew Mexico" |
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North Dakota
| Example: When residence the work state of a New Hire is "New MexicoNorth Dakota" |
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Utah
| Example: When the work residence state of a New Hire is "Utah" |
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How to complete
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tax withholding forms for
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states using the Federal Form W-4?
For completing 2022 Colorado Employee Withholding Certificate, you may click here.
For other states, follow the procedure give below:
In this example, New Mexico is taken as the residence state and hence New Mexico state withholding form appeared for Residence Tax Withholding.
To complete the form enter a value in step 4(C) or check the checkbox if exemption is applicable.
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The tax filing status will be auto populated from the Federal Form W-4. Since these four states follow the Federal Form W4, the tax filing status of both Federal and State tax forms must be the same.
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In case if states that use the Federal Form W-4, the withholding amount fields - Step 3 and Step 4(a) & (b) are disabled. Only Step 4(c), the extra tax withholding field, remains open for entry.
If exemption from withholding applies, select the exemption checkbox.
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The tax filing status in Step 1(c) will be automatically populated based on the selection made in the Federal Form W-4.
| Federal Tax Withholding form |
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| State Tax Withholding form |
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If you change the tax filing status, the system will display the following error message will appear when signing the form.
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These Tax forms are remain editable until the New Hire submits the onboarding information is submitted to HR .Suppose, if you edit through the "Submit to HR" activity. If the tax filing status is updated on the Federal form and the value Form W-4 but not on the State state tax forms remains unaltered, the an error will be captured on message will appear when completing the "Submit to HR" activity.
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