When individuals below the age of 18 (minors) are hired by an employer, they need a preparer and/or translator (parent or guardian) to fill and attest the Form I-9 Section 1 information on their behalf.
In case of onboarding process with I-9 AutoFill = "ON" (please click here for more details on I-9 AutoFill property), the The New Hire's age is calculated by considering determined based on the date of birth entered in on the Employee Biographic Information. If the New Hire has not completed 18 years on the day of employmentis a minor, the system defaults them to Preparerswill automatically enable the preparers/translators option in Section 1.
Below screenshot shows the date of birth of the New Hire entered in Employee on the Biographic Information page.
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If the New Hire's age is below 18, the New Hire they cannot complete Section 1 unless it is attested by the a parent /or guardian. The flow automatically sets Preparerpreparer/Translator translator option as default and compels , compelling the New Hire to opt for preparer(s) invite and add preparers to complete the activity. For completing Section 1 with preparer(s)/translator(s), please click here.
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When I-9 AutoFill = "OFF", the employee personal information from EBI activity will not be populated in I-9 Section 1. The fields on Form I-9 Section 1 will be displayed empty for the employee.
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In case of Smart I-9/E-Verify product where Biographic Information doesn't exist in the process and the New Hire enters the header details in Section 1, the New Hire's age will be determined based on the Date of Birth entered by the New Hire in Section 1, the age will be calculated. If the New Hire is a minor, the system defaults them to Preparer/Translator option.
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preparer/translator option will be enabled by default and the New Hire is required to invite and add preparers to complete the activity. For completing Section 1 with preparer(s)/translator(s), please click here..
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