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You can use Form I-9 Section 3 in for the following scenarios:

• Rehires
• ReverificarionReverification
• Employee Name change

Note that the process navigates to above scenarios only if the onboarding invitation I-9 is in process completed status. 

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If the employee's current work authorization or work authorization document (whichever is sooner) is expiring, reverification is necessary to show the continued employment. This should be done before document expires, usually within 90 days. Reverification is not required for "US Citizen" or "Non Citizen of United States" or Legal Permanent Resident with I-551, Permanent Resident or Alien Registration Receipt Card and LIst List B documents.

Employment authorization reverfication is necessary when the employee's employment authorization document (EAD) or receipt is expiring. For example: if the employee presents foreign passport with temporary I-551 stamp or MRIV notation, reverification must be done before the document expires or within one year from the date of issuance of I-94 if there is no expiration date. When the employee receives Permanent Resident Card (green card) and presents the document for reverfication, use form I-9 Section 3 on the current version of Form I-9 for recording the details. Enter the document information in the spaces specified in Section 3 and attest the form. Once the reverifcation reverfication is done using recording "Permanent Resident Card" the transaction is not eligible for further reverifications. Since green card indicate permanent residency in the United States, they should not be reverifiedin Section 3, further reverfications are not allowed for that transaction. This is because green cards doesn't need to be reverfied even after expiry.

The process of Reverification can be initiated in two different ways:

• Employee Initiated I-9 Reverification
• HR initiated I-9 Reverify via I-9 Console 'Info and Actions'

In both the scenarios, I-9 Reverification is launched as an additional invitation process that has the I-9 Specialist facing the Section 3 activity. . To complete Section 3, enter new document details (Document Title, Document Number, Expiration Date) and attest the form.

Employee Initiated I-9 Reverification

Here, the employee provides new document details that they have obtained by initiating self service I-9 Reverification additional invitation process.

Below are the steps involved in this process:

• Initiated by the New Hire through Self Service actions.
• New Hire provides correct document details to HR.
• Appears as pending activity under My Tasks for the I-9 Specialist.
• I-9 Specialist records new document details in Section 3 and attests.

For details on completing Section 3, please check 'Initiate I-9 Reverification' under New Hire's Self Service Actions.

HR initiated Initiated I-9 Reverify

Below are the steps involved in this process:

• Initiated by the I-9 Specialist via I-9 Console "Info and Actions", Actions tab.

• I-9 Specialist records new document details in Section 3 and attests.

For details on completing Section 3, please check HR initiated I-9 Reverify.

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Name correction is similar where candidates provide new name that they have obtained by initiating self service name correction lite weight additional invitation process. When completing Section 3 for rehre/reverification, the employer can also update the employee name details if there are any changes.to above where an additional invitation process is launched that has the I-9 Specialist facing Section 3 activity. To complete Section 3, enter new/updated name (Document Title, Document Number, Expiration Date) and attest the form. You may also choose to do name changes, if there are any, when completing Section 3 for rehires.

There are two ways to update the initiate employee name change process.

• Employee initiated I-9 legal name change
• HR admin initiated name correction via I-9 Console 'Info and Actions' 

Employee initiated I-9 legal name change

Here, the employee provides new name that they have obtained by initiating self service name correction additional invitation process.

Below are the steps involved in this process:

• Initiated by the New Hire through Self Service actions.
• New Hire provides correct name to HR.
• Appears as pending activity under My Tasks for the I-9 Specialist.
• I-9 Specialist records new name in Section 3 and attests.
  

For details on completing Section 3, please check 'Initiate I-9 Legal Name Change' under New Hire's Self Service Actions.

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• Initiated by the I-9 Specialist via I-9 Console "Info and Actions", Actions tab.

• I-9 Specialist records new name in Section 3 and attests.

For details on completing Section 3, please check HR Initiated Name Correction.

Can you edit Section 3 information after completion?

Edit is allowed in Section 3 for I-9 specialists until 'Mark as Complete' button is clicked in E-Verify. Since there is no E-Verify for Re-Verification and Name Correction processes, the Section 3 edit is applicable only for Rehire flows. For details, please refer Rehire page.