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The integration includes a process in the HR system (SM_CC_INVSYN) that can be scheduled to run daily or at a desired interval/recurrence. This process enables the batch creation of invitations in the cloud for employee records with completed Form I-9 Section 1 and Section 2. Along with the Invitation ID, the Form ID, I-9 ID, and I-9 Master data are generated for these employee records and pushed to the cloud instance for DHS verification.
Note: The process described below provides a reference for running the batch process (SM_CC_INVSYN) from a PeopleSoft environment. This is specific to on-prem customers who have opted for only E-Verify activity on the cloud.
How to run the process for
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creating invitations?
Navigate to Main Menu >> People Tools >> System Process Requests. Click "Add a New Value", enter the "Run Control ID" and click "Add".
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The transactions matching to the search criteria with pending E-Verify activity will appear in the search results. Click the "I-9 Processing - Only E-Verify" link for the corresponding invitation to access its E-Verify activity.
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How to send back
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employee records for correction from the E-Verify activity?
When incorrect data is entered in Form I-9, it can be corrected by adding new effective-dated rows in both Section 1 and Section 2. Once the I-9 is submitted, a new invitation is created in the HR instance for these new effective-dated rows. When this data is sent to the cloud, it checks for any prior invitations existing in the cloud system. If a prior invitation exists and its process is running or in progress, and the E-Verify state is in "Awaiting DHS Verification,""Unconfirmed Data," or if errors are encountered while creating the E-Verify case, the process is auto-terminated, and a new invitation is created using the latest effective-dated row data.
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