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The I-9 Master page displays as below.
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Is I-9 Master available for all I-9s?
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| title | Click here to view Header fields description.... |
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Form Identifiers | Field | Description |
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| I-9 Form ID | - Unique alpha-numeric ID randomly generated by the system.
| | I-9 ID | - New Hire's distinctive numeric ID generated in a sequence
| | External ID | | | Company | - Company defined under the organization.
- Displays Company ID if Company is selected as Legal Entity
| | Organization ID | - Organization's distinct ID
| | Business Unit | - Business Unit defined under the organization.
- Displays Business Unit ID if Business Unit is selected as Legal Entity
| | I-9 status | - Shows whether the I-9 is Active/Inactive
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Form Metadata | Field | Description |
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| I-9 Data Source | The source from which the I-9 was created (I-9 origin) - Candidate I-9 (Cand I-9)
- Historcal I-9 (His I-9)
- Regular I-9 (StandAlone)
- Onboarding (ONB)
- Peoplesoft Emplid Source (Peoplesoft)
| | Initial Entry method | Entry method used to create I-9 (API, Conversion, Interfaced, Manual and Online transaction) | | I-9 Form Version | The version of the Form I-9 used | | Report Name | Print version of the Form I-9 | | Employee Print | Section 1 print report | | Employer Print | Section 2/Section 3 print report |
Dates | Field | Description |
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| Hire Date | - Date specified in Section 2 activity
| | Termination Date | - Date set via I-9 console action for terminating the I-9
| | Expiry Date | - Populated based on the logic : Hire date plus 3 years or Termination date plus 1 year whichever is maximum
- Expiry date is made to null if Work Authorization End Date exists for an I-9
| | Rehire Date | - Date specified in Section 3 in a Rehire scenario
| | Work Authorization End Date | - Work authorization or work authorization document (whichever is sooner) expiry date
- If WAE date exists, the I-9 expiry date is made to null
| | Start Date | - Date specified in the New Hire’s invitation
- As the user proceeds with the onboarding process, this date keeps updating.
- Start date updates to Hire date when Section 2 activity is saved/completed
- In rehire scenario, start date updates to rehire date when the Rehire date is entered in Section 3 and saved/completed
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Flags | Field | Description |
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| Receipts Exists | Enabled when Section 2 is completed by recording receipt details | | Remote I-9 | Enabled when Form I-9 Section 2 is assigned to Remote User and the Remote User completes Section 2 activity | | I-9 Packet Printed |
| | Minor | Enabled when Section 1 is filled and saved/signed by a minor New Hire (under age 18) | | Special Placement | Enabled when Section 2 activity is completed by choosing Special Placement document from List B | | Reverification in Progress | Enabled when the Reverification process is initiated. The flag will be unchecked when the process is completed/terminated. | | Preparer Exists? | Enabled when Section 1 is completed (signed) by a preparer |
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The supporting documents that are uploaded in Section 1 & section 2 and through I-9 Console action "Add Additional/Supporting Documents" can be seen via Attachments link in I-9 Master header.
Click Attachments.
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The attachments page shows displays as below. Options are available to add/view/delete attachments.
Note: Attachments that are uploaded in Section 1/Section 2 cannot be deleted. So the 'Delete' option is not available for Section 1/Section 2 uploaded attachments.
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What details can you see under Section 1?
Every transaction saved/signed by an employee and the preparers in Form I-9 Section 1 can be seen under this section. On the right side, you can see the number of transactions made in Section 1 and the links for navigating through them. All the transactions are effective dated/effective sequenced which makes easy for the users to navigate through the data and identify a particular transaction. The most effective dated row is the latest transaction and if there are more than one row with the same effective date, the most effective sequenced row is the latest.
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Click "Previous" link one more time to view the next earliest row. In this case, since there are only three rows, the third transaction is the latest row.
How do you print I-9 Audit Report?
I-9 Audit Report has several fields displayed showing the I-9 Form change history. This includes the business process against which the invitation is launched, I-9 parcipants in Section 1/Section 2 and Section 3, actions performed, Form I-9 data including the signatures and others. Through I-9 Master you can print the Audit Report as follows:
Open I-9 Master page for a specific I-9 ID and click on Audit Report icon.
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The Audit Report displays as shown below.
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