The I-9 Master contains complete transaction data of a New Hire's I-9 including attachments. Besides displaying the existing I-9 data, the I-9 Master also supports different entry methods for adding or editing I-9 information. It contains distinct sections dedicated for I-9 header, Section 1, Section 2, Section 3 and E-Verify case details.
Who has access to the I-9 Master details?
Only users with a Role Type of I-9 Specialist have access to the I-9 Master details.
How do you access the I-9 Master?
The users need to first navigate to the I-9 Console to view Master details. The I-9 Console can be accessed in two ways.
Click the Menu icon and select I-9 Console under Consoles.
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select I-9 Console in the Quick Links bar located below the banner photo.
| Access I-9 Console |
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In the I-9 Console, search for a specific I-9 ID or click Search to view all I-9s.
| I-9 Console |
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Click on an I-9 ID. Three links display for I-9 Summary, I-9 Master and I-9 Audit. Click on the I-9 Master link.
| I-9 Console → I-9 ID → I-9 Master |
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The I-9 Master page displays as below.
| I-9 Master |
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Is I-9 Master available for all I-9s?
The I-9 Master is available for all I-9s except for the purged records. When an I-9 is purged, the related form and its transaction data is deleted and hence the Master is not available for them.
For the purged transactions a restore action is enabled in the I-9 console which helps to restore the I-9 and its transaction data. This is allowed only for 30 days. After 30 days, the purged records will be permanently deleted from the system
What makes up the I-9 Master page?
The I-9 Master page is made up of header details and scrolls for Section 1, Section 2, Section 3 and E-Verify case details.
Header Details
The header details include important I-9 data, dates related to the New Hire's invitation, flags that identify specific flows and link to attachments.
| I-9 Master - Header Details |
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Section 1/Section 2/Section 3/Case Details
The sections are displayed as scrolls below the header details. Click on the arrow preceding the section header as shown below.
| Expand section scrolls |
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The scroll expands and the data related to that section displays beneath that.
How do attachments store in I-9 Master?
The supporting documents that are uploaded in Section 1 & section 2 and through I-9 Console action "Add Additional/Supporting Documents" can be seen via Attachments link in I-9 Master header.
Click Attachments.
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The attachments page shows as below. Options are available to add/view/delete attachments.
Note: Attachments that are uploaded in Section 1/Section 2 cannot be deleted. So the 'Delete' option is not available for Section 1/Section 2 uploaded attachments.
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What details can you see under Section 1?
Every transaction saved/signed by an employee and the preparers in Form I-9 Section 1 can be seen under this section. On the right, you can see the number of transactions made in Section 1 and the links for navigating through them. All the transactions are effective dated/effective sequenced which makes easy for the users to navigate through the data and identify a particular transaction. The most effective dated row is the latest transaction and if there are more than one row with the same effective date, the most effective sequenced row is the latest.
After expanding the scroll, the earliest transaction data is displayed under Section 1. Click "Correct History" to view all the previous dated transactions.
The following example shows three transactions in Section 1 and the lowest effective dated and effective sequenced row diplayed by default.
Note: The lowest sequenced row is always '0' and as you keep navigating to the previous row, the effective sequence keeps incrementing based on the number of transactions made on that effective date. For a different effective date the sequence again starts from zero.
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Click on First / Previous to navigate to the preceeding rows and Next / Last to navigate to the succeeding rows. If you click "View All", all the rows display in sequential order with the most effective dated and the effective sequenced row on top.
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Click "Previous".link to view the next earliest row in the sequence.
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The details of the next earliest row is displayed as below. Note that the effective sequence is increased by one for the same effective date.
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Click "Previous" link one more time to view the next earliest row. In this case, since there are only three rows, the third transaction is the latest row.
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