If an employee's work authorization (List A or List C documents) or receipt is expiring, I-9 Specialist are required to reverify the employee's eligibility to work before the expiration date.. (Note: For determining the work authorization end date (WAE date), the the date recorded in Section 1 is compared to the date in Section 2 and the earlier of the two is considered). Not all the documents from List A and List C require reverification. There are few exceptions such as U. S. Passport, Alien Registration or Permanent Resident Cards.

Note: The reverification process can be initiated only if all the processes associated with the I-9 are process completed. When reverification process is initiated, I-9 Specialist will have access to Supplement B to record the new details of the employee's document. For more details on the eligibility and completion of Supplement B for reverification, please refer to the sections discussed below.

Who can initiate reverification process?

The users with I-9 Specialist role type can initiate reverification process.

When will the reverification option become available in I-9 Console actions?

The 'Initiate Reverification' option will be available for an I-9 only if the following conditions are satisfied. 

1. should not have any in progress processes associated with the I-9

2. the Work Authorization End (WAE) date should fall within the "Reverification Trigger Days" specified in I-9 Options.  The default setup for "Reverification Trigger Days" is 90 days. (Note: For WAE date, the work authorization expiration date recorded in Section 1 is compared to the date in Section 2 and the earlier of the two is considered). 

To navigate to I-9 Options, click on the menu icon and select "I-9 Options" from the left menu navigation.

3. I-9 should be active and should not have the I-9 termination date set to current date (if exists). Even though the transaction qualifies for reverification, if the termination date exists with current date, then this option will not be available in I-9 Console actions,

The WAE date and the termination date for a transaction can be viewed in its I-9 Master:

When the above conditions are satisfied, the option to initiate reverification will be accessible in the I-9 Console actions. Note: Reverification can also be initiated through Keyword Search I-9 Life Cycle actions. For more details, please click here.

I-9 Console actions:

To navigate to I-9 Console actions, click on the "Info and Actions" link for the selected I-9 and navigate to "Actions" tab.

How the work authorization end date is calculated?

The Work Authorization End (WAE) date is determined by comparing the date recorded in Section 1 and the date in Section 2 and whichever is sooner. 

How to initiate a reverification process?

Navigate to I-9 Console via Quick links or through the menu link available in the left navigation.

Search I-9 Console for the Work Authorization End Date to identify the transactions that are about to expire. Click "Info and Actions" for the selected I-9 ID.

Navigate to Actions tab and click on "Initiate Reverification". Note: This option shows in actions only if there is no pending process for the I-9.

Confirm "Yes" on the message.

This will redirect you to Supplement B where you can input the new work authorization details of the employee. The document related (Document Title, Document Number and the Expiration date) and the New Name fields will appear blank, whereas the Date of Rehire field will be in read-only mode. 

The reverification pending transaction can also be accessed via My Tasks console as shown below. In My Tasks you will notice an additional invitation launched for this process.

How to check the I-9 Status of a reverification initiated transaction?

The I-9 status of this transaction can be verified in its I-9 Summary. In the I-9 Console, click on the I-9 ID link of the selected transaction and select "I-9 Summary".

A popup will display all the processes associated with the I-9. Click on the Invitation ID of the latest row. 

The I-9 Summary will reflect the pending status of Supplement B as shown below. Once Supplement B is completed, this will change to completed status.

How to undo the reverification process?

After initiating the reverification, the "Undo Last Filing" option will be accessible under the Actions tab for that specific transaction. This option can be used to undo the initiated reverification process. 

Navigate to I-9 Console and click on the "Info and Actions" link for the selected transaction. Open Actions tab and select "Undo Last Filing". Note: "Undo Last Filing" can also be accessed through Keyword Search. For more details, please click here.

Click 'Yes' on the confirmation message.

Select "Process Terminate" as the reason and enter comments on the following page. Click on the "Submit" button.

Confirm by clicking on the "OK button.

How to complete reverification for an employee?

When reverification is initiated by I-9 Specialists, Supplement B is accessible to record the employee's new work authorization document details. The New Name fields also open up to record the name change details in case employee's name has been changed from the name previously recorded on Form I-9.

If the employee's name has changed enter the new name in the appropriate New Name fields. You can enter only the part of the name that has changed. For example, for employees who changed only their last name, enter the last name in the Last Name field and leave the First Name and Middle initial fields blank.

Select the Document Title and enter the Document Number and the Expiration Date. The Expiration Date is not mandatory for all the Document Titles. For example, "Alien Reg. Receipt Card (Form I-551)" and "Perm Resident card (Form I-551)" documents requires no Expiration Date. For these documents, you can leave the Expiration Date blank or check "No expiration Date" checkbox when completing Supplement B.

In the Additional Information enter if any note/comment need to be added. If an alternative procedure is used for remote verification of documents, indicate this by selecting the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox. When this checkbox is selected, attaching supporting documents in Supplement B is required.

Note: This alternative process is allowed exclusively when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will appear disabled. 

For more details on uploading the attachments, please click here.

Note: If Supplement B is assigned to a remote user, and the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is checked by the remote user in Supplement B, they must upload supporting documents when completing the activity. The I-9 Specialist need not provide the attachment while completing the Supplement B review unless they delete the attachment uploaded by the remote user. In this case, the system will prompt for an attachment while completing the Supplement B review. 

If this checkbox is selected and the supporting document is not uploaded in Supplement B, the page will show the following error message upon saving the Supplement B activity. 

Note: Though the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is not checked, you will still be prompted for uploading attachments in Supplement B especially if attachments are configured as mandatory in I-9 activities.

After entering the above details, check "I Agree" and electronically sign.

How to assign Supplement B to a remote user?

The task of completing Supplement B can be assigned to a remote user by clicking on the "Assign Remote I-9" button present at the bottom of Supplement B. For more details, please refer Remote User page.

Can you edit the document details in Supplement B after reverification?

Once the reverification is completed, there is no option to edit document details in the same process. 

However, another reverification (only if transaction is eligible) or reverification correction can be initiated from the I-9 Console/Keyword Search to make changes to the entered details. For more details on the reverification correction, please click here.

How to verify the reverification details updated in I-9 Master?

After reverification, a new row will be added under Supplement B with S3 reason as 'Reverify'. Click on the I-9 ID and select I-9 Master for the selected transaction.

Click on Supplement B and expand the scroll.

Notice a new row added for the reverification with Supplement B Sequence number incremented by '1' and Reason as 'Reverify'.