When individuals below the age of 18 (minors) are hired by an employer, they need a parent or guardian to fill and attest the Form I-9 information on their behalf.

In case of onboarding process with I-9 AutoFill = "ON" (please click here for more details on I-9 AutoFill property), the New Hire's age is calculated by considering the date of birth entered in the Employee Biographic Information. If the New Hire has not completed 18 years on the day of employment, the system defaults them to Preparers/translators option in Section 1. 

Below screenshot shows the date of birth of the New Hire entered in Employee Biographic Information.

If the age is below 18, the New Hire cannot complete Section 1 unless it is attested by the parent/guardian. The flow automatically sets Preparer/Translator option as default and compels New Hire to opt for preparer(s) to complete the activity. For completing Section 1 with preparer(s)/translator(s), please click here.

When I-9 AutoFill = "OFF", the employee personal information from EBI activity will not be populated in I-9 Section 1. The fields on Form I-9 Section 1 will be displayed empty for the employee.

Based on the Date of Birth entered by the New Hire in Section 1, the age will be calculated. If the New Hire is minor, the system defaults them to Preparer/Translator option.

How to edit the date of birth details after Section 1 is completed?

New Hires can edit their date of birth details in EBI (when I-9AutoFill = "ON") or in I-9 Section 1 (When I-9AutoFill = "OFF") until they submit their onboarding details to HR. To know more details about these scenarios, please click here.