Several organization level I-9 setup options are put together in this page for the convenience of users. Some of the things that users can do on this page are change the value of legal entity driver, enable/disable AEs that auto create and launch reverification, receipt update and EAD auto extension processes, enable Section 3 corrections for prior completed reverification/name change processes, change the default value of trigger days for reverification/receipt update and setup mail list for sending notifications when the auto creation processes are triggered.

Who can access I-9 Options?

System Administrators and I-9 Specialist can access I-9 Options setup page.

How do you access I-9 Options?

System Administrator -

Click the Menu Icon and scroll down to Product Setup in the left nav. Select I-9 Options.

Menu

I-9 Specialist -

Click the Menu Icon and scroll down to Utilities in the left nav. Select I-9 Options.

The I-9 Options page opens up to the user with several org level I-9 setup options.

I-9 Options page

What setup options are available in I-9 Options page?

The I-9 Options page contains the following setup options:

It is not mandatory to setup auto create processes unless you want to enable AEs that run every night for auto launch of batch processes for EAD auto extension/Reverification/Receipt update. Also, there is no need to enable all of these processes together. You can implement them each at a time as your needs change. The options are explained in detail below:

Legal Entity Driver

Legal Entity Driver is an attribute chosen for processing I-9s in an organization. The system is delivered with Company set as the default value. This value can be changed based on how you want to perform employment eligibility verification. For example: If you want to perform employment eligibility verification at the Business Unit level, change the Legal Entity Driver value to Business Unit. For legal entities that are participating in E-Verify, it is necessary to have an account set in DHS Client for accessing the USCIS E-Verify system. For details, please refer DHS Client Setup page. For changing the legal entity value, please visit I-9 Legal Entity Driver page.

EAD Auto Extension Details

This includes options to enable auto creation of EAD auto extension and setup recipients for sending email of the auto launched transactions. When this option is enabled, it launches a batch process for auto extending the expiration date of EADs for employees with certain EAD category codes. To be considered for this process, the transactions must satisfy the following conditions:

Section 2 must have EAD as document title and the category code entered must be the eligibility category code/class requested
Must have 2 days to the EAD expiration date (Current day + 1 day)

The transactions that are eligible for this process, will have an additional invitation launched that has the I-9 Specialist facing Section 2 activity. For details, refer EAD Auto Extension Details page.

Receipt Update Details

Use this option if you want to enable AE for auto creation of receipt update process. To be considered for this process, the transactions must have receipts in Section 2 and Section 2 signed date must be within the number of days specified in the receipt update trigger days. Change the value of trigger days if you desire to have other than 90 days. When the auto create process is run, the transactions that are eligible for receipt update will have Section 2 activity opened in edit mode for the I-9 Specialist to complete. This also has an option to select recipients for sending email of the auto launched transactions. For more information on this option, please visit Receipt Update Details page.

Reverification Details

There are three options available under this setup:

Reverification Trigger Days - The value captured here is compared to the Work Authorization Expiration date in I-9 Master to display 'Initiate Reverification' action in I-9 console. That means the filing action for Reverification is available in I-9 Console when work authorization expiry falls within the number of reverification trigger days specified here. The default reverification trigger days is set to 90 but this value can be changed to any value (60 or 120 days) based on your need.
Enable Reverification Auto Create - When the checkbox is enabled, the nightly run AE considers the transactions that are eligible for Reverification and launches reverification invitations making the transactions available in the 'My Tasks' of I-9 Specialists.
Summary Digest Notification Pool - Email of the auto launched transactions will be sent to the users that are selected here.

For more information, please click here.

Allow I-9 Section 3 Correction

When this checkbox is checked on, the corrections to Name Change or Reverification are allowed in I-9 Section 3. The options 'Name Change Correction' / 'Reverification Correction' will be available in I-9 Console actions, provided there exists a prior completed Name Change/Reverification process for the I-9 ID. Please visit "Allow I-9 Section 3 Correction" page for details.