What are the states that use Federal Form W-4 for their state tax purposes?
The US states - North Dakota (ND), New Mexico (NM) and Utah (UT) use Federal Form W-4 for their state income tax withholding.
Note: Prior to year 2022, Colorado state also used Federal W-4 form for their state tax withholding. From the year 2022, a new Colorado Employee Withholding Certificate (Form DR 0004) is available for Colorado state tax purpose. Employees can choose to complete the new Colorado Employee Withholding Certificate (Form DR 0004) or use Federal Form W-4 for their state tax withholding.
Sample tax withholding forms for these states are given below:
North Dakota
| Example: When the work state of a New Hire is "North Dakota" |
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New Mexico
| Example: When residence state of a New Hire is "New Mexico" |
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Utah
| Example: When the work state of a New Hire is "Utah" |
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How to complete state tax withholding forms for these states?
To complete the form enter a value in step 4(C) or check the checkbox if exemption is applicable.
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The tax filing status will be auto populated from the Federal Form W-4.
| Tax Filing Status of Federal Tax Withholding |
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Since these three states follow the Federal Form W4, the tax filing status for these states will be populated from the Federal Form W4.
| Tax Filing Status of State Tax Withholding |
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In case if you change the tax filing status, the following error message will be displayed when signing the form.
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These forms are editable until the New Hire submits the onboarding information to HR.
Suppose, if you edit the tax filing status on the Federal form and the value on the State tax forms remains unaltered, the error will be captured on Submit to HR.
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