In Smart Onboarding, an option is provided in Employee Biographic Information for 'Applied for SSN' candidates. For instance, aliens who go to United States on work, may not have SSN when they step into the country. They need to apply for SSN and wait for few weeks before they receive the number. Until then employees can start to work temporarily without SSN, but once received they must provide the number to their employers immediately. In such cases, employees can complete their onboarding by choosing "Applied for SSN" checkbox on EBI. Also, the employer can complete employee's onboarding as normal except E-Verify. E-Verify cannot be completed without SSN. So they can skip E-Verify activity for time being, by marking it as complete.

After receiving SSN, employees can initiate SSN update process and provide the number to their employers. As a part of this process, E-Verify activity will also be available to the employers for case creation.

Let's look at the scenario by taking an example.

In the below screenshot, New Hire checks Applied for SSN option and completes Employee Biographic Information.

New Hire continues to other onboarding activities and submits the data to HR as normal. Given below is the Section 1 activity completed by the New Hire before HR submission.

After physical verification of documents, the I-9 Specialist records the New Hire's employment eligibility documents in List A or List B & C on Form I-9 Section 2 and completes the I-9 activity.

Since E-Verification cannot be done without SSN, complete the process by clicking 'Mark as Complete'.

How to update SSN?

After receiving Social Security Number, employee initiates Self Service SSN update process. To know the process flow, refer to New Hire's self service actions.