Case 6 - The Second Step Case

In this example, the steps required to execute V29 Self-Test Case 6 are shown.

Some errors, if not corrected in the ReVerify, automatically send the case to "Second Step" verification. In the real cases, second step does not require either you or the employee to take any action, but in this example we will advance the case in the WSM GUI.

For the standalone solution, E-Verify components are centralized in Smart Solutions/E-Verify. The E-Verify tab is accessed by navigation from the PeopleSoft Home Page as shown in the figure below.

Navigation to E-Verify

Form I-9 and E-Verify

The Employment Eligibility Verification Form I-9 is a U.S. Citizenship and Immigration Services (USCIS) form. It is used by an employer to verify an employee's identity and to establish that the worker is eligible to accept employment in the United States.

In E-Verify, accuracy and completion of Form I-9 by an employee is mandatory. The employer must ensure that the information is completed accurately and must retain the information.

Navigate to the standalone I-9 creation component by clicking Smart E-Verify Configurator Smart E-Verify Configurator, and then clicking Create Smart I-9.

Navigation to Create Smart I-9

The following page, showing the I-9 form, is displayed.

I-9 Section 1 Information Not Yet Completed

Section 1 - Basic Employee Information

The employer should make sure that 'Section 1' of Form I-9 is completed in its entirety with all required details. Fields with an "*" are mandatory to be completed. Fields that do not have an asterisk may be completed, or may be left empty. If the information for these fields is known, it should be entered. Note that clicking or hovering over a "?" will provide additional information about the field. Also note that clicking the "See Instructions" link will display a page from the USCIS with a description of how the form should be completed.

*Item*	*Description/Instruction*
Last Name	Fill in the employee's Last Name.
First Name	Fill in the employee's First Name.
Middle Initial	Fill in the employee's Middle Initial, if applicable.
Other Names Used	Fill in the employee's Other Names Used, if applicable.
Address	Fill in the employee's Address.
Apt Number	Fill in the employee's Apartment Number, if applicable.
City or Town	Fill in the employee's City or Town.
State	Select the employee's State from the drop-down list.
Zip Code	Fill in the employee's Zip Code.
Date of Birth	Fill in the employee's Date of Birth.
U.S. Social Security Number	Fill in the employee's Social Security Number.
E-mail Address	Fill in the employee's E-mail Address.
Telephone Number	Fill in the employee's Telephone Number, if applicable.
Attest checkbox	Check the box that applies for the employee.
Alien Registration Number/USCIS Number	Fill in the employee's Alien Registration Number/USCIS Number. This is only available for entry, and is required, if the user checks the "Lawful Permanent Resident…" radio button.
Receipt	Fill in the employee's Receipt number. This is only available for entry, and is required, if the user checks the "Lawful Permanent Resident…" radio button.
Expiration Date	Fill in the expiration date through which the employee is authorize to work. This is only available for entry, and is required, if the user checks the "Lawful Permanent Resident…" radio button.
Alien Registration Number/USCIS Number	Fill in the employee's Alien Registration Number/USCIS Number. This is only available for entry, and is required, if the user checks the "An alien authorized to work…" radio button. Note that in this case either the Alien Registration Number and Receipt or the Form I-94 information is required (not both).
Receipt	Fill in the employee's Receipt number. This is only available for entry if the user checks the "An alien authorized to work…" radio button. Note that in this case either the Alien Registration Number and Receipt or the Form I-94 information is required (not both).
Form I-94 Admission Number	Fill in the employee's Form I-94 Admission Number. This is only available for entry if the user checks the "An alien authorized to work…" radio button. Note that in this case either the Alien Registration Number and Receipt or the Form I-94 information is required (not both).
Foreign Passport Number	Fill in the employee's Foreign Passport Number. This is only available for entry if the user checks the "An alien authorized to work…" radio button. Note that in this case either the Alien Registration Number and Receipt or the Form I-94 information is required (not both).
Country of Issuance	Fill in the employee's Country of Issuance. This is only available for entry if the user checks the "An alien authorized to work…" radio button. Note that in this case either the Alien Registration Number and Receipt or the Form I-94 information is required (not both).

I-9 Section 1 Basic Information Completed

Authorization/Electronic Signature

This is the employee's attestation for Employment Authorization

After completing the fields in Section 1 of the form, click CONTINUE>>>> to attest that the information is correct, and electronically sign the form. The following page is displayed.

Employee Electronic Signature

Click I Agree. Then Click Sign and Continue to electronically sign the form.

Employee Signature Displayed

Attach Documents

Documents can be attached by the employee or employer while completing Section 1 information, or they can be attached by the employer later, when completing Section 2 information. In this example, the employee attaches the documents (a copy of his Driver's License and his Social Security card) at this point in the process.

Attach Icon

Click the Attach icon at the top left of the page.

Add Attachment – Step 1

Click Add.

Add Attachment – Step 2

Click Choose File.

Add Attachment – Step 3

Navigate to the file that you would like to attach, click the file name, then click Open.

Add Attachment – Step 4

Click Upload.

Add Attachment – Step 5

Click Categorize.

Add Attachment – Step 6

Choose the correct category from the Categorize drop-down list.

Repeat the process for the second document.

Save the Attachments

Click OK to save the attachments and go back to the I-9 Form.

Acknowledge and Assign the I-9 ID number

Electronic Acknowledgement

To electronically acknowledge and submit the completed Section 1 of Form I-9 for E-Verification, click the Electronic Acknowledgement button.

The I-9 ID number is generated. This number is unique, to distinguish E-Verify cases from each other.

I-9 ID Number is Generated

Completing Section 2

Employers must complete Section 2 of Form I-9 in its entirety within three days of the employee's date of hire (the hire date represents the first day of work). To complete Section 2, first examine the documents presented by the employee that establish his or her identity and employment authorization.

Navigate to the I-9 E-Verify Console

To review the data that was entered by (or for) an employee on Form I-9, the employer needs to navigate to the I-9 E-Verify Console and ensure the accuracy of the data and the attached supportive documents.

Navigate to the standalone I-9 E-Verify Console component by clicking Smart E-Verify Configurator, and then clicking I-9 E-Verify Console.

I-9 E-Verify Console

In this example, the I-9 ID is used for the search.

Search By I-9 ID

Fill in the I-9 ID and click Search.

Select I-9 ID

Click the I-9 ID hyperlink (in the summary area).

Check I-9 Information – Switch View

The I-9 form is displayed.

I-9 Information Is Displayed

The Section 1 information has been completed. The employer will now specify which required documents the employee has presented and that he has reviewed.

The user can click on Switch View to display the form in different ways and proceed to different points in the Section 2 entry process. Different views that can be selected are:

Employee View – Only Section 1 information is displayed and it cannot be edited.
Edit Section 1 – Only Section 1 information is displayed and it can be edited.
Awaiting Section 2 –The Section 1 information is display only. Section 2 information can be entered by clicking Click Here.
Section 2 Document Selection – The user is taken to a page where he can specify if the employee presented List A or List B and C documents.
Doc Selection Expert View – The user is taken to a page where he can specify if the employee presented List A or List B and C documents, and which specific documents were presented.

In this example, we continue with the I-9 Awaiting Section2 view.

Scroll down the page to see the Section 2 part of the form.

Add Supporting Document Information

Click Click Here to select the Supporting documents.

Supporting Documents Submitted by Employee

Supporting Documents submitted by the employee are used to determine (or support) two factors - employee identity and employee employment eligibility.

Some documentation establishes both identity and employment eligibility (List A). Other documentation establishes identity only (List B) or employment eligibility only (List C). Employers may accept one document from List A, or a combination of one document from List B and one document from List C.

Any 'List B' document presented to employers participating in E-Verify MUST contain a photo.

List A Document Type

For the current example, select List A from the drop-down list.

Document Information, Issuing Authority, and Hire Date

Enter the List A Document Number, the List A Document Expiration Date, the Country and the Issuing Authority.

Click the Attach icon to attach copies of supporting documents of the Employee. In this example, we attached the documents earlier, so there is no need to re-attach them now.

Attestation and Hire Date

The employer must attest and certify the truthfulness and validity of the data in the documents provided by the employee, to authorize employment in the U.S.

Enter the employee's Hire Date. Hire Date is important and is required, as the employer should refer the employee's case to SSA and DHS for verification within three working days of the employee's 'Hire Date'. 'Hire Date' is the employee's first day of employment.

Click Save.

A message indicating that the I-9 information was saved successfully is displayed.

OK

Click OK.

At any point in the process, you may choose to print a copy of the I-9 form with the information that has been entered up to that point.

Print Signed Form

Click the Signed Form icon. A new tab opens with a PDF file containing form I-9.

Return

Click Return.

Employer Signature

Scroll down the page, then click Continue. A popup window displays.

Sign and Continue

Click I Agree, then click Sign and Continue.

Save

Click Save.

Initiate E-Verify

Once all the data and documents of the employee have been reviewed, validated and attested by the employer, the E-Verify process can be initiated. The employee case is submitted by the employer for verification to the SSA and/or DHS system.

Initiate E-Verify

Click Initiate E-Verify to initiate the I-9 verification process.

Initial Case Results

In this example, the E-Verify system returns a code 30, indicating that the document information is not valid.

Case Number

Click the Case Number to see the case details.

Return

Click Return.

Reverify with No Changes

In this example, reverify without making any changes.

Reverify with No Changes

Click Reverify (without making any changes), to resubmit to the DHS system.

Additional DHS Verification is Required

In this example, the DHS returns a status indicating that additional verification is required.

Case Number

Click the Case Number to see the case details.

Return

Click Return.

Advance Case Using WSM GUI

In this example, the next step is to advance the case using the WSM GUI. How to access and sign into the WSM GUI is not included in this document.

Manage Web Services

Click Manage Web Services.

View Cases

Click View Cases.

Select Case Number

Click the Case Number for the current example.

Advance Case - DHS

Click Advance Case – DHS.

Case in Continuance

Click Case in Continuance, then click Continue.

Confirm Case Response

Click Continue.

Interim Case Results

In this example, the E-Verify system returns a code C, indicating that the case is in continuance.

Case Number

Click Case Number to see the case details.

Return

Click Return.

Advance Case Using WSM GUI

In this example, the next step is to advance the case using the WSM GUI. How to access and sign into the WSM GUI is not included in this document.

Manage Web Services

Click Manage Web Services.

View Cases

Click View Cases.

Case Number

Click the Case Number for the current example.

Advance Case - DHS

Click Advance Case – DHS.

Data Not Verified

Click Data Not Verified, then click Continue.

Confirm Case Response

Click Continue.

DHS Tentative Nonconfirmation

In this example, the DHS created a Tentative Nonconfirmation.

DHS Tentative Nonconfirmation

Employee's Employment Status

In this example, the employee chose not to contest the TNC and was terminated.

Close Case

Click Close Case.

Employee No Longer Employed

Click No, then click Next.

Submit Case Close Reason

Choose the appropriate reason, then click Submit Case Close Reason.

Case Closed

This indicates that the employee case which has been in the E-Verify process is closed. The case number is displayed for the reference of the employer.