If the work authorization documents or a receipt recorded in Form I-9 Section 2 (List A or List C) are approaching expiration, I-9 Specialists must reverify the employee’s employment eligibility. This reverification must be done before the work authorization expiration date to maintain the employee's work authorization continuity. (Note: To determine the work authorization end date, the date recorded in Section 1 is compared to the date in Section 2, and the earlier of the two is considered.) Not all documents from List A and List C require reverification; exceptions include U.S. Passports, Alien Registration Cards, and Permanent Resident Cards.

When reverification is required, you must initiate the reverification process for the corresponding I-9, which will make the Supplement B - Reverification and Rehire (formerly Section 3) form available to enter the current employment authorization details, For more information on eligibility and completing the Supplement B for reverification, please refer to the sections discussed below.

Note: The option to initiate the reverification process will be available in the I-9 Console actions or Keyword Search actions in the "Employee I-9 Life Cycle" category only if the employee's I-9 is active and there are no associated I-9 processes with the pending status.

Who can initiate the reverification process?

Users with the I-9 Specialist role can initiate the reverification process.

When does the option to initiate reverification become available in the I-9 Console or Keyword Search actions?

The "Initiate Reverification" option will be available for an I-9 ID only if the following conditions are met:

1. There should be no in-progress processes associated with the I-9.

2. The Work Authorization End (WAE) date must fall within the "Reverification Trigger Days" specified in I-9 Options. By default, "Reverification Trigger Days" is set to 90 days, allowing the reverification of the employee’s work authorization to be initiated up to 90 days prior to its expiration.

To view the "Reverification Trigger Days" in I-9 Options, click the menu icon in the top left corner of the page, then select "I-9 Options" from the navigation menu.

3. The I-9 must be active which means I-9 should not have a termination date set to the current date or in the past. Note; Even if the transaction qualifies for reverification, the option to initiate the reverification process will not be available in I-9 Console or Keyword Search actions if a termination date exists with the current date.

The Work Authorization End Date and the Termination Date for a transaction can be viewed in its I-9 Master:

When the above conditions are met, the option to initiate the reverification process will be available in I-9 Console actions or Keyword Search "Employee I-9 Life Cycle" category related actions. For more details on initiating reverification through Keyword Search, please click here.

To initiate reverification through the I-9 Console, click the "Info and Actions" link for the selected I-9 and navigate to the "Actions" tab.

How the work authorization end date is determined?

The Work Authorization End (WAE) date is determined by comparing the dates recorded in Section 1 and Section 2, and selecting the earlier of the two.

How to initiate a reverification process?

The steps to initiate the reverification process are provided below. For steps to initiate from Keyword Search, please click here.

Navigate to the I-9 Console via the menu icon available in the top left corner of the page or Quick Links bar below the homepage image.

Search I-9 Console using the Work Authorization End Date to identify the transactions that are about to expire. Click "Info and Actions" for the selected I-9 ID.

Navigate to Actions tab and select "Initiate Reverification". Note: This option shows in actions only if there is no process pending for the I-9.

Click "Yes" on the confirmation message.

This will redirect you to the Supplement B form, where you can enter the employee’s new work authorization details. The fields for Document Title, Document Number, and Expiration Date, as well as the New Name fields, will be blank and available for input. The Date of Rehire field will be displayed in read-only mode. For details on completing the Supplement B form for reverification, please refer the sections provided below.

The pending reverification transaction can also be accessed through the My Tasks console, as shown below. In My Tasks, you will see an additional invitation for this process.

How to check the I-9 status of a reverification initiated transaction?

To verify the I-9 status of a reverification-initiated transaction, navigate to the I-9 Summary page for the corresponding I-9. In the I-9 Console, click the I-9 ID link for the selected transaction and choose "I-9 Summary".

A popup page will appear showing the details of the processes associated with the I-9. Click the Invitation ID link for the Reverification/Name Correction process.

The I-9 Summary will reflect the pending status of Supplement B in the following sections. Once Supplement B is completed, this will change to the completed status.

How to terminate the initiated reverification process?

After initiating reverification, the "Undo Last Filing" option will become available in the console actions for that specific I-9. This action allows you to terminate the reverification process initiated for that I-9.

To use this option, navigate to the I-9 Console, click on the "Info and Actions" link for the selected I-9 ID, open the Actions tab, and select the "Undo Last Filing"  action. Note: "Undo Last Filing" can also be accessed through Keyword Search actions in the "Employee I-9 Life Cycle" category. For more details, please click here.

Click 'Yes' on the confirmation message to continue.

Select "Process Terminate" as the reason and enter your comments on the page that appears. Then, click the "Submit" button.

Continue with the action by clicking the "OK button on the below message.

How to complete Supplement B for the reverification process?

When I-9 Specialists initiate the reverification process, a pending task labeled "Complete I-9" will appear in the My Tasks console with a new invitation ID. 

Using this link I-9 Specialists can access the Supplement B form to enter the employee’s updated work authorization details. Additionally, the New Name fields will open to record name change details if the employee’s name has changed from what was previously recorded on Form I-9.

If the employee's name has changed, enter the new name in the appropriate New Name fields. Only input the part of the name that has changed. For example, if only the last name has changed, enter the new last name in the Last Name field and leave the First Name and Middle Initial fields blank.

Select the Document Title and enter the Document Number and Expiration Date. The Expiration Date is not required for all Document Titles. For instance, documents like "Alien Registration Receipt Card (Form I-551)" and "Permanent Resident Card (Form I-551)" do not require an Expiration Date. For these documents, you can either leave the Expiration Date field blank or check the "No Expiration Date" checkbox when completing Supplement B.

Note: 

A recent enhancement has been made to the system to include "I-797, Notice of Action" as an available document option for selection. This update specifically applies to candidates who have selected one of the following Citizenship Status options in their I-9 Section 1:

• A noncitizen authorized to work
• A lawful permanent resident, with the primary process completed using "Foreign Passport with Temp. I-551 MRIV" or "Foreign Passport with Temp. I-551 Stamp" documents in Section 2.

In the Additional Information section, enter any necessary notes or comments. If an alternative procedure was used for remote document verification, select the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox. When this checkbox is selected, attaching supporting documents in Supplement B is required.

Note: This alternative process is permitted only if the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered with E-Verify, meaning it has been configured in the DHS Client Setup. If the Legal Entity is not enrolled in E-Verify, this checkbox will be disabled.

For more details on uploading the attachments in Supplement B, please click here.

If Supplement B is assigned to a remote user and they check the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox, they must upload supporting documents when completing the activity. The I-9 Specialist does not need to add any attachments during the Supplement B review unless they delete the attachment uploaded by the remote user. If the attachment is deleted, the I-9 Specialist must upload a new one during the review. If no attachment is provided, the system will prompt for it by displaying an error message during the Supplement B review.

Note: Even if the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox is not checked, you may still be prompted to upload attachments in Supplement B, especially if attachments are configured as mandatory in I-9 activities.

After entering the above details, check "I Agree" and electronically sign.

How do you assign the Supplement B process to a remote user?

The Name Change process can be assigned to a remote user by clicking the "Assign Remote I-9" button located at the bottom of Supplement B. For more details, please refer Remote User page.

Can you edit the document details in Supplement B after the reverification process is completed?

Once the reverification is completed, there is no option to edit document details in the same process. 

However, another reverification or reverification correction process can be initiated from the I-9 Console or Keyword Search "Employee I-9 Life Cycle" category actions to change the previously recorded employee work authorization details. For more details on the reverification correction, please click here.

How to verify the updated reverification details in the I-9 Master?

After reverification, a new row with the Reason 'Reverify' will be added in the I-9 Master under the Supplement B section. To view this, click on the I-9 ID and select the "I-9 Master" option for the selected transaction.

Click on the Supplement B section and expand the scroll.

Notice a new row added for the reverification with Supplement B Sequence number incremented by '1' and Reason as 'Reverify'.