This feature allows users to access the I-9 Life cycle to get the detailed I-9 view of a New Hire's process across different business processes. If case of multiple I-9 process like receipt update, reverification, name correction(s), these details are clearly shown on this page for easy tracking.

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The I-9 Life Cycle for rehires does not include I-9 Section 2 details because this section is not applicable. Also, the E-Verify is marked as "Not Applicable" because it is already completed in the hire process and in rehire it is completed using "Mark as Complete".

How to identify I-9s marked as inactive or are in a state ready for purging

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I-9s become inactive when the termination date exists and this termination date is on or before the current date. Transactions which satisfy this conditions are identified by a process and the status of these I-9s will be are updated to inactive. For more details on the inactive I-9s, please click here.

Click on the "Elasticsearch" icon, then select the I-9 Life Cycle under Category section. Enter your search keyword in the field designated for keywords. In this example, we have entered the Company Name is entered. Then click Click on the "Search" button. This will present the search results that correspond to the entered keyword. Under Employee Status section, you will find I-9s marked with different statuses accompanied by their corresponding counts. I-9s that are inactive or ready to for purging can are also be seen included in this section.

The transactions can be viewed by selecting the checkbox adjacent to each status.

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For inactive I-9s, the status shows as "Inactive" along with the termination date. To access the I-9 Life Cycle, you need to click on the Last Name and DOB hyperlink.

Ready for Purging I-9s:

I-9s which have become inactive and are eligible for purging will be identified through a specific process causing and updates their status to be updated to "Ready to Purge". After being in this state for 30 days, the associated I-9 data will be permanently removed from the system. For more details regarding the eligibility criteria for purging I-9s, please click here.

I9s that are eligible for purging will show the "Ready to Purge" status as shown below.  To access the I-9 Life Cycle, you need to click on the Last Name and DOB hyperlink.

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After the termination date is successfully updated, the following message displays on the page.

If the termination date is less than the Hire Date of the transaction, the error shows as below.

Once the termination date is set, no further actions are allowed on I-9 except viewing the I-9 Master details and reviewing the termination date. Until the termination date becomes current, this date can be modified to any future date. Once the termination date becomes current, the status of the I-9 will change to inactive.  

Note: The termination date set can be viewed in I-9 Master by clicking on the "View I-9 Master" link within the actions. Also, the Termination Date + 1 year is compared with the Hire Date + 3 years to populate the value of I-9 Expiry Date in I-9 Master. The I-9 Expiry Date is populated based on "Hire Date + 3 years" or "Termination Date + 1 year" whichever is later or maximum. This can be ignored if the transaction has a WAE Date because the I-9 Expiry Date will be set to null if WAE Date exists.

View I-9 Master

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