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Some important points that you need to remember when using I-9 Life Cycle in ElasticsearchKeyword Search:

• Available to transactions only when the primary onboarding process is completed
• Results do not show when you search on Invitation ID.
• Search on Last Name, DOB, Last 4 of SSN, Employee Status, Eligibility Type, I-9 Attributes, Start Date, Reverification Status, Purge Eligibility, Start Date, Termination Date, Company or, Business Unit. Use Elastic Use Keyword Search help in case you need more options.
• In case of Rehires, you will see an additional I-9 Life cycle resultant row in search results for a completed Rehire process.

Who can access Employee I-9 Life Cycle in

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Keyword Search?

The users with I-9 Specialist role type can access Employee I-9 Life Cycle in ElasticsearchKeyword Search.

When do you see I-9 Life Cycle for a transaction?

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The life cycle in search results shows with the Candidate's Last Name and Date of Birth as a hyperlink. Clicking on this hyperlink will navigate to the Employee I-9 Life Cycle page. 

How do you view I-9 Life Cycle details in

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Keyword Search? 

Click on the "ElasticsearchKeyword Search" icon, then select the I-9 Life Cycle under Category section. Enter your search keyword in the field designated for keywords. In this example, we have entered the Company Name. Then click on the "Search" button.

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I-9s become inactive when the termination date exists and this termination date is on or before the current date. Transactions which satisfy this conditions are identified by a process and the status of these I-9s are updated to inactive. For more details on the inactive I-9s, please click here.

Click on the "ElasticsearchKeyword Search" icon, then select the I-9 Life Cycle under Category section. Enter your search keyword in the field designated for keywords. In this example, the Company Name is entered. Click on the "Search" button. This will present the search results that correspond to the entered keyword. Under Employee Status section, you will find I-9s marked with different statuses accompanied by their corresponding counts. I-9s that are inactive or ready for purging are also included in this section.

The transactions can be viewed by selecting the checkbox adjacent to each status.

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For inactive I-9s, the status shows as "Inactive" along with the termination date. To access the I-9 Life Cycle, you need to click on the Last Name and DOB hyperlink.

Ready for Purging I-9s:

I-9s which have become inactive and are eligible for purging will be identified through a specific process and updates their status to "Ready to Purge". After being in this state for 30 days, the associated I-9 data will be permanently removed from the system. For more details regarding the eligibility criteria for purging I-9s, please click here.

I9s that are eligible for purging will show the "Ready to Purge" status as shown below.  To access the I-9 Life Cycle, click on the Last Name and DOB hyperlink.

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Note: The termination date set can be viewed in I-9 Master by clicking on the "View I-9 Master" link within the actions. Also, the Termination Date + 1 year is compared with the Hire Date + 3 years to populate the value of I-9 Expiry Date in I-9 Master. The I-9 Expiry Date is populated based on "Hire Date + 3 years" or "Termination Date + 1 year" whichever is later or maximum. This can be ignored if the transaction has a WAE Date because the I-9 Expiry Date will be set to null if WAE Date exists.

View I-9 Master

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When work authorization expiry falls within the reverification trigger days specified in I-9 Options (default trigger days is set to '90'), the I-9 Specialists can see this filing action in Elasticsearch in Keyword Search actions. For more details on the  reverification setup in I-9 Options, please click here.

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The "Undo Last Filing" action shows up in I-9 Life Cycle actions if any additional or secondary I-9 processes such as Name Change, Section 2/Section 3 Corrections, Reverification, Receipt update etc is initiated for the I-9 ID by the I-9 Specialist through I-9 Console actions/Elasticsearch Keyword Search I-9 Life Cycle category related actions or if any additional I-9 actions are initiated by the New Hire through self service way. 

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After the primary flow is completed, the 'Receipt Update' option shows up in Elasticsearch in Keyword Search I-9 Life Cycle category related actions.

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