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Table of Contents

What is the E-Verify activity?

The only activity that shows under My Tasks for an a user with E-Verify Specialist role is the E-Verify activity. In this activity, the E-Verify Specialist initiates the interface with the USCIS E-Verify system by creating an E-Verify case for the New Hire's I-9 and manages the process through to completion, ensuring that employee eligibility is determined and the USCIS case is properly closed. 

Why do you need to perform the E-Verify activity? 

Completion of the Form I-9 is a mandatory requirement to be hired for employment in the United States. Completion of the form as part of Smart Onboarding includes validation of the New Hire's If the legal entity (Company or Business Unit) responsible for hiring is enrolled in E-Verify, the employee’s I-9 information by must also be verified through the Social Security Administration and the Department of Homeland Security. 

Who can perform the E-Verify activity?

This The E-Verify activity can be performed by any user who has with the E-Verify Specialist role. Typically this This role is typically assigned to users who have experience interfacing familiar with the DHS E-Verify systemprocessing.

When can

you perform the

E-Verify

activity

processing be initiated?

E-Verify processing can be performed initiated after the I-9 Specialist completes or electronically signs the Form I-9 Section 2 activity for the employee's process.

How do you access the E-Verify activity?

If the logged-in a user has both I-9 Specialist and E-Verify Specialist roles, the E-Verify activity will be is automatically routed after completing the Section 2 task. AlternativelyIf the user has only the E-Verify Specialist role, the pending activity can be accessed through the My Task Tasks console or by using the Keyword Search within the My Tasks category.

Through the

Accessing My Tasks Console:
Click the menu icon in the top left corner of the page

, then

and select "My Tasks" under the Consoles section. Alternatively,

you can

click the "My Tasks" link in the Quick Links bar

located

below the homepage image.

Menu from the Home Page

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All New Hire invitations

that have reached the stage where the

with an available E-Verify activity

is available but not yet completed

will be displayed.

Click the "E-Verify" link for a specific

transaction

invitation to open the

pending E-Verify

task, create the E-Verify case, and

proceed with further E-Verify

continue processing.

 My Tasks

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If the E-Verify Specialist role has

been granted access

permission to download search results,

a "Download File" option

an "Export to Excel" button will appear in the console

allowing

which will allow them to download the search result

to

as an

excel

Excel file.




The search fields can be used to filter the results displayed in the console. In this example, the

search

results are filtered by the invitation

Start Date. Clicking

start date and the "

Download File

Export to Excel" button

will initiate the download of

is used to download the filtered results

as an Excel file to your local computer

.


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Through Keyword Search My Tasks:

Click the Keyword Search icon and select "My Tasks" as the category. Enter a relevant keyword in the Keywords field, then click the "Search" button. In this example, "All" is used as the search keyword.

The results page will display invitations that match the search criteria and have a pending E-Verify activity.




Clicking on the E-Verify link will open the E-Verify page , where for the selected employee's process. By clicking on the "Create Case" button, you can create a New Hire's an E-Verify case and carry out further processing for the employee's case.


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