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If the work authorization documents or a receipt document recorded in Form I-9 Section 2 (List A or List C) are is approaching expiration, I-9 Specialists must reverify the employee’s employment eligibility. This The reverification must be done before the work authorization expiration date to maintain the employee's work authorization continuity. (Note: To determine the work authorization end date, the date recorded in Section 1 is compared to the date in Section 2, and the earlier of the two is considered. ) Not all documents from List A and List C require reverification; exceptions include U.S. Passports, Alien Registration Cards, and Permanent Resident Cards.
When To perform reverification is required, you must initiate the reverification process for the corresponding I-9, which will make the Supplement B - Reverification and Rehire form (formerly Section 3) form available to enter the current employment authorization details, For more information on eligibility and completing the Supplement B for reverification, please refer to the sections discussed below.Note: The option to initiate the reverification process will be available in the I-9 Console actions or under the Keyword Search "Employee I-9 Life Cycle" category actions only if all associated processes with the I-9 are completed and the employee's I-9 is not terminated.
Who can initiate the reverification process?
Users with the I-9 Specialist role can initiate the reverification process.
When does the option to initiate reverification become available for an I-9 ID?
The option to initiate the reverification process becomes available in the I-9 Console actions or the Keyword Search actions
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The "Initiate Reverification" option will be available for an under the "Employee I-9 ID only if Life Cycle" category only when all of the following conditions are met:1. There should be no in-progress
The employee's I-9 is active. This means no termination date is set for the current date or a past date. Even if the transaction meets all reverification criteria, the option will not appear if the I-9 has a termination date that matches the current date or set in the past.
There are no in progress additional I-9 processes associated with the employee’s I-9.
The invitation process is not completed with the Applied for SSN option selected, or Section 2 must not be completed using document receipts.
The employee’s Work Authorization End (WAE) date
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falls within the "Reverification Trigger Days"
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configured in the I-9 Options setup.
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By default,
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this value is set to 90 days,
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meaning reverification can be initiated up to 90 days
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before the work authorization expires. (Note: The work authorization end date is determined by comparing the date recorded in Section 1 to the date in Section 2, and the earlier of the two is considered.)
You can view the "Reverification Trigger Days" in I-9 Options, click the menu icon in the top left corner of the page, then select "configured in the I-9 Options " from the navigation menu.
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3. The I-9 must be active and should not have a termination date set. If a termination date is set, it must not be the current date or in the past for the corresponding I-9. Note; Even if the transaction qualifies for reverification, the option to initiate the reverification process will not be available in I-9 Console or Keyword Search actions if a termination date exists with the current date.setup. To learn how to navigate to the I-9 Options, click here.
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The Work Authorization End Date and the Termination Date for a transaction can be viewed in its by accessing the I-9 9’s Master :detail.
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When all the above conditions are met, the option to initiate the reverification process will be available in the I-9 Console actions or in the Keyword Search related actions under the "Employee I-9 Life Cycle" category related actions.
For more details on initiating reverification through Keyword Search, please click here.
To initiate reverification through the I-9 Console, click the "Info and Actions" link for the selected I-9 and navigate to the "Actions" tab.
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How the work authorization end date is determined?
The Work Authorization End (WAE) date is determined by comparing the dates work authorization expiry date recorded in Section 1 and expiration date of the work authorization document entered in Section 2, and selecting the earlier of the two.
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The steps to initiate the reverification process from the I-9 Console are provided below. For steps to initiate from Keyword Search, please click here.
Navigate to the I-9 Console via the menu icon available in the top left corner of the page or as a link in the Quick Links bar below the homepage image.
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Search I-9 Console using the Work Authorization End Date to identify the transactions that are about to expire. Click "Info and Actions" for the selected I-9 ID.
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Navigate to Actions tab the Actions tab and select "Initiate Reverification". NoteNote: This option shows in actions only if there is no process pending for the I-9all the conditions mentioned in the earlier section satisfy.
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Click "Yes" on the confirmation message.
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This will redirect you to the Supplement B form, where you can enter the employee’s new work authorization details. The fields for Document Title, Document Number, and Expiration Date, as well as the New Name fields, will be blank and available for inputentry. The Date of Rehire field will be displayed in read-only mode. For details on completing the Supplement B form for reverification, please refer the sections provided discussed below.
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How can you access a pending reverification process?
An additional invitation specific to the reverification process will appear for the candidate within their My Tasks.
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How to check the I-9 status of a reverification initiated transaction?
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The I-9 Summary will reflect the pending status of Supplement B in the following sections. Once Supplement B is completed, this will change be changed to the completed status.
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How to terminate the initiated reverification process?
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To use this option, navigate to the I-9 Console, click on the "Info and Actions" link for the selected I-9 ID, open the Actions tab, and select the "Undo Last Filing" action. Note: "Undo Last Filing" can also be accessed through Keyword Search actions in the "Employee I-9 Life Cycle" category. For more details, please click here.
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Click 'Yes' on the confirmation message to continue.
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Select "Process Terminate" as the reason and enter your comments on the page that appears. Then, click the "Submit" button.
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Continue with the action by clicking the "OK" button on the below message.
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How to complete Supplement B for
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reverification
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When I-9 Specialists initiate the reverification process, a pending task labeled "Complete I-9" will appear in the My Tasks console with a new invitation ID. Through this task,
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Using this link I-9 Specialists can access the Supplement B form to enter the employee’s updated work authorization details. Additionally, the New Name fields will open to record name change details if the employee’s name has changed from what was previously recorded on the Form I-9.
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If the employee's name has changed, enter the new name in the appropriate New Name fields. Only input the part of the name that has changed. For example, if only the last name has changed, enter the new last name in the Last Name field and leave the First Name and Middle Initial fields blank.
Select the Document Title and enter the Document Number and Expiration Date. Note that the The Expiration Date is not required for all Document Titles. For instance, documents like "Alien Registration Receipt Card (Form I-551)" and "Permanent Resident Card (Form I-551)" do not require an Expiration Date. For these documents, you can either leave the Expiration Date field blank or check the "No Expiration Date" checkbox when completing Supplement B.
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In the Additional Information section, enter any necessary notes or comments. If an alternative procedure was used for remote document verification, select the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox. When this checkbox is selected, attaching supporting documents in Supplement B is required.
Note: This alternative process is permitted only if the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered with E-Verify, meaning it has been configured in the DHS Client Setup. If the Legal Entity is not enrolled in E-Verify, this checkbox will be disabled.
For more details on uploading the attachments in Supplement B, please click here.
If Supplement B is assigned to a remote user and they check the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox, they must upload supporting documents when completing the activity. The I-9 Specialist does not need to add any attachments during the Supplement B review unless they delete the attachment uploaded by the remote user. If the attachment is deleted, the I-9 Specialist must upload a new one during the review. If no attachment is provided, the system will prompt for it by displaying an error message during the Supplement B review.
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Note: Even if though the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox is not checked, you may still be prompted to upload attachments in Supplement B, especially if attachments are configured as mandatory in the I-9 activities.
After entering the above details, check "I Agree" and electronically sign.
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How do you assign the Supplement B process to a remote user?
he Name Change The Supplement B process can be assigned to a remote user by clicking the "Assign Remote I-9" button located at the bottom of Supplement Bthe form. For For more details, please refer refer the Remote User page.
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Can you edit the document details in Supplement B after the reverification process is completed?
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However, another reverification or reverification correction process can be initiated from the I-9 Console or Keyword Search "Employee I-9 Life Cycle" category actions to change the previously recorded employee work authorization details. For more details on the reverification correction, please click here.
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Where can you check the updated reverification details
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for an I-9
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After reverification, a new row with the Reason 'Reverify' will be added you can verify the updated I-9 details in the I-9 Master under . In the Supplement B section, a new row with the reason "Reverify" will be added.
To view thisthese details, click on the I-9 ID and , then select the "I-9 Master" option for the selected transactioncorresponding transaction in the I-9 Console.
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Click on the Supplement B section and expand the scrollgrid.
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Notice a new row added for the reverification with Supplement B Sequence number incremented by '1' and Reason as 'Reverify'.
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