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Several organization level I-9 setups that the users can perform on this page are:
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- Change the value of the legal entity driver.
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- Enable or disable
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- processes that
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- automatically create and launch additional I-9 tasks for reverification, receipt
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- updates, and EAD auto
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- extensions.
- Enable or disable Supplement B corrections for
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- previously completed reverification
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- and name change processes.
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- Adjust the default value
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- for trigger days
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- related to reverification
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- and receipt update
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- processes.
- Set up a mailing list to send notifications when any additional I-9 tasks are generated for reverification, receipt updates, or EAD auto extension processes.
Who can access the I-9 Options page?
System Administrators and Users with the System Administrator or I-9 Specialist role can access the I-9 Options setup page.
How do you access I-9 Options?
System Administrator -
Click the menu icon in the top left corner of the page and select "I-9 Options" under from the Product Setup from section in the navigation menu navigation on the left.
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I-9 Specialist -
Click the menu icon in the top left corner of the page and select "I-9 Options" under Utilities from the menu navigation on the leftutilities section in the navigation menu.
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The I-9 Options page opens as looks like below:
| I-9 Options page |
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What
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setups are available in the I-9 Options page?
The I-9 Options page contains includes the following setup options:
- Legal Entity Driver
- EAD Auto Extension Details
- Receipt Update Details
- Reverification Details
- Allow I-9 Section 3 Supplement B Correction
It Setting up these auto-create processes is not mandatory to setup auto create processes unless you want to enable AEs that run every night for auto launch of batch processes for EAD auto extension/Reverification/Receipt update. Also, there is no the batch process for automatically creating and launching additional I-9 tasks for EAD auto extensions, reverification, and receipt updates. Additionally, you do not need to enable all of these processes togetherat once. You can implement them each at a time as your needs change. individually or in combination, depending on your changing needs.
The options are explained in detail below:
Legal Entity Driver
The Legal Entity Driver is an attribute chosen used for processing I-9s in within an organization. The system is delivered with Company set as the default value. This value can be changed based on how you want to perform employment eligibility verification. For example: If you want to perform employment eligibility verification 's default setting is "Company," but this can be adjusted to your preferred option (Company or Business Unit) for performing employment eligibility verification for new hires. For example, if you prefer to verify at the Business Unit level, you can change the Legal Entity Driver value to "Business Unit". For legal entities that are organizations participating in E-Verify, it is necessary essential to have an account set in DHS Client for accessing Setup for the E-Verify registered Legal Entities to access the USCIS E-Verify system.
For details, please refer refer DHS Client Setup page. For changing the legal entity value, please visit I-9 Legal Entity Driver page.
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EAD Auto Extension Details
This
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section provides an option to enable a system process for processing transactions eligible for EAD auto extension. It also allows you to set up email notifications for informing recipients about these transactions. To qualify, transactions must include an EAD document recorded in Section 2 with the appropriate eligibility category code/class for extension. For eligible transactions, an additional I-9 task with Section 2 activity will be generated and appear in the I-9 Specialists' My Tasks list. For more details, please refer to the EAD Auto Extension Details page.
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Receipt Update Details
Use this option if you want This section provides an option to enable batch a system process for processing eligible receipt updatesupdate transactions. To be considered for this process, the transactions qualify, transactions must have receipts recorded in Section 2, and the Section 2 signed date must be fall within the number of days specified in the receipt update trigger days mentioned in I-9 Options. Change the value of trigger days if you desire to have other than 90 days. When the auto create batch process is run, the transactions that are eligible for receipt update will have Section 2 activity opened in edit mode for the I-9 Specialist to complete. This also has an option to select recipients for sending email of the auto launched transactions. For more information on this set in this section. If you prefer a different timeframe from the default 90 days, you can adjust the trigger days accordingly. For qualifying transactions, an additional I-9 task with Section 2 activity will be generated and appear in the I-9 Specialists' My Tasks list. This section also enables you to set up email notifications to inform recipients about these transactions. For more information on this option, please visit Receipt Update Details page.
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Reverification Details
Use this option if you want This section provides an option to enable batch a system process for processing eligible reverification transactions. To be considered for this process, the transaction's work authorization expiry qualify, transactions must include documents eligible for reverification in Section 2, and the employee’s work authorization end date must fall within the number of reverification trigger days specified in I-9 Options. The default reverification trigger days is set to 90 but this can be changed to any value based on your need. When the auto create batch process is run, the transactions that are eligible for reverification will have Section 3 activity opened for the I-9 Specialist to complete. This also has an option to select recipients for sending email of the auto launched transactions. For more information on this option, please click here.
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this section. If you prefer a timeframe other than the default 90 days, you can adjust the trigger days value accordingly. For qualifying transactions, an additional I-9 task with Section 2 activity will be generated and appear in the I-9 Specialists' My Tasks list. This section also enables you to set up email notifications to inform recipients about these transactions. For more information on this option, please visit the Reverification Details page.
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Allow I-9 Supplement B Correction
When this checkbox is checked onselected, the corrections to data from previous Name Change or Reverification processes are allowed in I-9 Section 3. The options for 'Name Change Correction' / or 'Reverification Correction' will be available in the I-9 Console actions or within Keyword Search Employee I-9 Life Cycle-related actions, provided there exists is a prior completed Name Change /or Reverification process for the that I-9 ID. Please visit "Allow I-9 Section 3 Supplement B Correction" page for details.
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