Name Change Correction is available in I-9 Console/Elasticsearch actions only when Section 3 Correction is enabled in org level I-9 setup page and a row exists in I-9 Master for the chosen I-9 ID for Name Change. The I-9 Specialists can use this option to correct the name details of an employee that was recorded in Name Change process.

For enabling Section 3 Correction in org level I-9 setup, please refer Section 3 Corrections page.

How to initiate Name Change Correction?

The Name Change Correction option is available in I-9 Console/Elasticsearch actions only when there is a prior completed Name Change process exists for the I-9 ID. Select a completed Name Change transaction in Reverify Console.

The selected transaction will have a row in I-9 Master with S3 Reason as 'Name'.

Now let us initiate Name Change Correction process for the above transaction. This can be done in two ways.

Initiate Name Change Correction through I-9 Console

Click the Menu icon and navigate to I-9 Console.

For the selected I-9 ID, click on "Info and Actions".

You will notice Name Change Correction under Actions tab for the I-9 ID.

Click Yes to confirm the action.

The latest Name Change process data from I-9 Master opens up in edit mode in Section 3. The process picks the maximum effective dated and sequenced row if multiple rows exist in I-9 Master for the Name Change.

The Complete I-9 activity with Section 3 opens as below. Update the name details as needed and complete the activity.

When the process is initiated a new invitation is launched and this can be seen in My Tasks console with "Complete I-9" as pending activity for "Reverification/Name Correction" business process.

Also, you can verify this transaction in Reverify Console.

You can access the I-9 Summary for this newly launched process via I-9 Console as shown below. 

The new invitation launched for this process appears as the latest row. By clicking on this invitation ID, you can view the I-9 Summary page for the new process.

Initiate Name Change Correction through Elasticsearch actions

Click on the Elasticsearch icon and select "I-9 Life Cycle" as the Category. Enter the candidate's Last Name as the search keyword and click on the "Search" button. 

This displays the row matching to that Last Name. Access the related actions and select "Name Change Correction" option.

Click on "Yes" on the following message to confirm the action.

The Name Change Correction process gets initiated and the latest Name Change process data from I-9 Master opens up in edit mode in Section 3.

The process picks the maximum effective dated and sequenced row if multiple rows exist in I-9 Master for the Name Change.

The Complete I-9 activity with Section 3 opens as below: Update the name details as needed and complete the activity.

You can also access this transaction via Elasticsearch My Tasks actions as shown below. Click on the "I-9 Section 3 Complete I-9" link to access the Section 3 activity.

Also, you can view the new invitation row in Elasticsearch I-9 Status and Employee I-9 Life Cycle. 

Example:

This transaction is available in dashboards as well and can be seen under "Awaiting Section 3" Document States in the I-9 Insight.

.When you click on the I-9 ID, it opens all the process invitations available for that I-9.

Clicking on the invitation ID will open the I-9 Summary page for the new process.

How do you assign Section 3 Name Change Correction to a remote user?

Click on "Assign Remote I-9" button to assign Section 3 Name Change Correction to a remote user.

For details, please visit Remote User page.

What is the difference between initiating Name Change and Name Change Correction?

Once 'Initiate Name Change' process is complete, both 'Name Change Correction' and 'Initiate Name Change' options display in I-9 Console under actions (provided Section 3 correction is enabled in Org level I-9 setup). Both the options allow changing name details, but the only difference is how the row is added in I-9 Master. Correction is for changing existing name change details whereas 'Initiate Name Change' adds a new Section 3 sequenced row. Correction increments the rows with effective date/sequence of the appropriate S3 Reason (latest) Section 3 sequence number while 'Initiate Name Change' adds a new S3 Reason sequence numbered row.

Name Change Correction:

Initiate Name Change: