Log in to ADP Workforce and search using the applicant's name. The search will display the details of the applicant matching the name.
To view other details, click on the profile icon next to applicant’s name and access the links available in the menu
For more information on accessing the updated profile data for the applicant, please refer to the following sections:
Personal Profile
To access personal profile, search with employee’s name and click on “Personal” tab. The sections highlighted below will show the person data updated in ADP:
Below is where you may access Complete Job Details section page fields in ADP.
Click here to see the list...
| Complete Job Details section | Field | Section/Field in ADP |
|---|
| Personal | First Name | Person Profile → Name → Legal Name |
| Middle Name | Person Profile → Name → Legal Name |
| Last Name | Person Profile → Name → Legal Name |
| Gender | Person Profile → Demographics → Gender for Insurance Coverage |
| Date of Birth | Person Profile → Demographics → Birth date |
| Tax ID Type | Person Profile → Tax ID (SSN) |
| National ID | Person Profile → Tax ID (SSN) |
| National ID Country | Person Profile → Tax ID (SSN) |
| *Applied For SSN | *Currently Applied for SSN is not supported |
| Start Date | Person Profile → Hire Date |
| Company Code | Employment Profile → Position → Company Code |
| Reason for Hire | Employment Profile → Position → Hire Reason |
| Salutation | Person Profile → Name → Salutation |
| Generation Suffix | Person Profile → Name → Generation Suffix |
| Professional Suffix | Person Profile → Name → Professional Suffix |
| Preferred Name | Person Profile → Name → Preferred or Chosen Name |
| Legal Address | Legal Address | Person Profile → Addresses → Primary Address |
Secondary Address | Secondary Address | Person Profile → Addresses → Secondary Address |
Contact Information | Home Phone | Person Profile → Contact → Home Phone |
| Personal Cell | Person Profile → Contact → Personal Mobile |
| Email ID | Person Profile → Contact → Personal Email |
| Home Fax | Person Profile → Contact → Personal Fax |
| Personal Pager | Person Profile → Contact → Personal Pager |
Demographic
| Marital Status Race ID Method | Person Profile → Demographics → Marital Status Person Profile → Demographics → Ethnicity/Race ID Method |
| EEO Ethnic Code | Person Profile → Demographics → Race |
| Ethnicity | Person Profile → Demographics → Ethnicity |
| Tobacco User | Person Profile → Demographics → Tobacco User |
| Medicare | Person Profile → Demographics → Medicare |
| Medicaid | Person Profile → Demographics → Medicaid |
Employment Profile
To access Employment Profile, search with applicant’s name and click on “Employment” tab. The sections highlighted below will show applicant’s employment data updated in ADP:
Below is where you may access Complete Job Details section page fields in ADP:
Click here to see the list...
Complete Job Details section | Field | Section/Field in ADP |
|---|
Employment | Worker Category | Employment Profile → Position → Worker Category |
| Job Title | Employment Profile → Position → Job Title |
| Business Unit | Employment Profile → Corporate Groups → Business Unit |
| Location | Employment Profile → Corporate Groups → Location |
| Department | Employment Profile → Corporate Groups → Home Department |
| *Empl Class | *Currently Empl Class is not supported |
| Reports To | Employment Profile → Position → Reports to |
| Eligibility-Classes | Employment Profile → Corporate Groups → Benefits Eligibility Class |
| Work Email | Person Profile → Contacts → Work Email |
| Pay Grade | Employment Profile → Position → Pay Grade |
| Union Codes | Employment Profile → Corporate Groups → Union Code |
| Union Locals | Employment Profile → Corporate Groups → Union Local |
| FLSA Code | Employment Profile → Position → FLSA |
| FLSA Overtime | Employment → Regular Pay → Use FLSA Overtime |
| Home Cost Number | Employment Profile → Corporate Groups → Home Cost Number |
Work Contact Information | Work Phone | Person Profile → Contact → Work Phone |
| Work Cell | Person Profile → Contact → Work Mobile |
| Work Pager | Person Profile → Contact → Work Pager |
| Work Fax | Person Profile → Contact → Work Fax |
| Work Mail Stop | Person Profile → Contact → Work Mail Stop |
Pay Profile
Search with applicant’s name and click on the profile icon next to name. This will open the menu as shown below. Under Pay option, click on the “Pay Profile” link.
The sections highlighted below on the Pay Profile page will show the applicant’s pay data updated in ADP.
Below is where you may access Complete Job Details section page fields in ADP:
Click here to see the list...
Complete Job Details section | Field | Section/Field in ADP |
|---|
Payroll | Pay Frequency | Employment Profile → Regular Pay → Pay Frequency |
| Rate Type | Employment Profile → Regular Pay → Salary or Hourly |
| Compensation Rate | Employment Profile → Regular Pay → Salary or Hourly |
| Standard Hours | Employment Profile → Regular Pay → Standard Hours |
| *Rate 1 Amount | *Currently Rate 1 Amount is not supported |
| Rate 2 Amount | Employment Profile → Regular Pay → Rate 2 |
| Rate 3 Amount | Employment Profile → Regular Pay → Rate 3 |
| Rate 4 Amount | Employment Profile → Regular Pay → Rate 4 |
| Rate 5 Amount | Employment Profile → Regular Pay → Rate 5 |
| Rate 6 Amount | Employment Profile → Regular Pay → Rate 6 |
| Rate 7 Amount | Employment Profile → Regular Pay → Rate 7 |
| Rate 8 Amount | Employment Profile → Regular Pay → Rate 8 |
| Rate 9 Amount | Employment Profile → Regular Pay → Rate 9 |
Tax Withholdings
Search for the employee and navigate to Pay Profile. For more details, please click here. On the Pay Profile page, the sections highlighted below will show the applicant’s tax withholding data updated in ADP.
There are certain scenarios where you may need to manually update the tax data in ADP. These scenarios are outlined below:
a) If SUI/SDI tax data is not provided on Complete Job Details, the default value set for the Company will be updated in ADP. To set the SUI/SDI value, follow the steps given below:
Navigate to Home → Setup → Payroll → Company Options.
Click on the Company Code link.
Under Company Options, scroll down to New Hire Defaults and set default values for State Worked in and SUI/SDI State.
b) If working or living in one of these states/providences: AZ, CT, GA, MO, NY, MS, NC, PR then the percent withholding from gross taxable wages must be updated manually in ADP under employee's Pay Profile.
For more details on navigating to Pay profile, please click here.
Federal
Note: If Federal withholding indicated an exempt, the Dependent Amount, Other Income, Deductions and Extra Withholdings values will update to “0”.
State
Note: If working state indicated an exempt, the withholding values should be updated manually in ADP.
Local
If an employee works or resides in Ohio (OH), Pennsylvania (PA), or New York (NY), the Locality and the associated Type fields in the Local Tax Withholding section will be updated based on the local tax code selected on the Complete Job Details (CJD) page. For example, if an Ohio School District tax code is selected, the Locality field will be updated with the code, and the Type will be set to "School District Tax". Similarly, if a Pennsylvania local tax code is selected, the Locality field will be updated with the code, and the Type will be set to "Local 4" or "Local 5".
An example of the local tax code updated for the Ohio School District is shown below:
Below examples show the local tax codes updated for New York MTA & Pennsylvania:
Pennsylvania
New York MTA
Below is where you may access Complete Job Details section page fields in ADP.
Click here to see the list...
Complete Job details section | Field | Section/Field in ADP |
|---|
Tax Entry - Federal Tax | Federal Marital Status | Pay Profile → Tax Withholdings à Federal → Filing Status
|
| Deductions | Pay Profile → Tax Withholdings → Federal → Deductions |
| Dependents | Pay Profile → Tax Withholdings → Federal → Dependents |
| Other Income | Pay Profile → Tax Withholdings → Federal → Other Income |
| Federal Additional Tax Amount | Pay Profile → Tax Withholdings → Federal → Additional Tax Amount |
| Multiple Jobs | Pay Profile → Tax Withholdings → Federal → Multiple Jobs |
| Do not calculate Federal Income Tax | Pay Profile → Tax Withholdings → Federal → Changes to Federal Tax Calculation → Do not calculate Federal Income Tax |
State Tax | Worked In State | Pay Profile → Tax Withholdings → State |
| State Marital Status | Pay Profile → Tax Withholdings → State → Filing Status Withholding Allowances |
| State Exemptions | Pay Profile → Tax Withholdings → State → Tax Information - Number of Regular Withholding allowances |
| State Additional Tax Amount | Pay Profile → Tax Withholdings → State → Additional Tax Amount |
| SUI/SDI Tax Code | Pay Profile → Tax Withholdings → State → SUI/SDI |
| Lived In State | Pay Profile → Tax Withholdings → State |
| Local Tax | PA LST Local 4/PA Local 5/NY MTA Local/OH(Ohio) School District | Pay Profile → Tax Withholdings → Local → Locality & Type *For NY MTA Local, the Locality field will be updated with the code, while the Type field will remain blank. |
Direct Deposit
Search for the employee and navigate to Pay Profile. For more details, please click here. On the Pay Profile page, the sections highlighted below will show the applicant’s Direct Deposit information updated in ADP.
Below is where you may access Complete Job Details section page fields in ADP.
Click here to see the list...
Complete Job Details section | Field | Section/Field in ADP |
|---|
Tax Entry Federal Tax | Deduction Code | Pay Profile → Direct Deposit → Deduction Code |
| Deposit Type | Pay Profile → Direct Deposit → Deduction Code |
| Deposit Amount/Percent | Pay Profile → Direct Deposit → Amount/Percent |
| *Priority | *Currently Priority is not supported |
| Routing Number | Pay Profile → Direct Deposit → Routing Number |
| Account Number | Pay Profile → Direct Deposit → Account Number |
By clicking on the "Direct Deposits" link or Deduction Code (Checking/Savings) link or links, you can view the details.
Based on the Deposit Type, the Priority # will be updated. For "Partial Net" and "Percentage Net" Deposit Types, you will notice the priority updated as specified on the Complete Job details page. However, for the "Full Net" Deposit Type, the priority will not be updated.
| Deposit Type = Partial Net |
|---|
|
|
|---|
| Deposit Type = Percentage Net |
|---|
|
|
|---|
Disability
To access Disability details, search with applicant’s name and click on “Statutory” tab. The sections highlighted below will show applicant’s disability data updated in ADP:
Below is where you may access Complete Job Details section page fields in ADP.
Click here to see the list...
Complete Job Details section | Field | Section/Field in ADP |
|---|
Statutory Compliance | Disability Indicator | Statutory Compliance → Disability |
| Disability Type | Statutory Compliance → Disability |
Note: There is another way to access applicant’s data in ADP. The corresponding steps are given below:
Navigate to Process → Hire/Rehire.
Click on “Go to Hire” button under the corresponding tile.
Click on “Hire History” tab. This will display the list of all hired employees.
Use search field to search for the employee. When the search result display, click on the name to access employee's name.
The hire data of the employee displays as below. Expand each section to view the details.
