Tax Withholdings

Search for the employee’s name and navigate to the Pay Profile section. For steps to access the Pay Profile section, please click here. On the Pay Profile page, the highlighted sections display the applicant’s updated tax withholding data for Federal, State and Local in ADP.

Below is where you may access Complete Job Details section page fields in ADP.

Click here to see the list...

Complete Job details section	Field	Section/Field in ADP
Tax Entry - Federal Tax	Federal Marital Status	Pay Profile → Tax Withholdings à Federal → Filing Status
	Deductions	Pay Profile → Tax Withholdings → Federal → Deductions
	Dependents	Pay Profile → Tax Withholdings → Federal → Dependents
	Other Income	Pay Profile → Tax Withholdings → Federal → Other Income
	Federal Additional Tax Amount	Pay Profile → Tax Withholdings → Federal → Additional Tax Amount
	Multiple Jobs	Pay Profile → Tax Withholdings → Federal → Multiple Jobs
	Do not calculate Federal Income Tax	Pay Profile → Tax Withholdings → Federal → Changes to Federal Tax Calculation → Do not calculate Federal Income Tax
State Tax	Worked In State	Pay Profile → Tax Withholdings → State
	State Marital Status	Pay Profile → Tax Withholdings → State → Filing Status Withholding Allowances
	State Exemptions	Pay Profile → Tax Withholdings → State → Tax Information - Number of Regular Withholding allowances
	State Additional Tax Amount	Pay Profile → Tax Withholdings → State → Additional Tax Amount
	SUI/SDI Tax Code	Pay Profile → Tax Withholdings → State → SUI/SDI
	Lived In State	Pay Profile → Tax Withholdings → State
Local Tax	OH(Ohio) School District/NY MTA Local/PA LST Local 4/PA Local 5	Pay Profile → Tax Withholdings → Local → Locality & Type *For NY MTA Local, the Locality field will be updated with the code, while the Type field will remain blank.

Federal

Federal tax updates can be accessed by navigating to the Federal section under Tax Withholdings. If Federal withholding is marked as exempt, the Dependent Amount, Other Income, Deductions, and Extra Withholdings values will be set to “0".

State

If working state indicated an exempt, the withholding values should be updated manually in ADP.

Local

If an employee works or resides in Ohio (OH), Pennsylvania (PA), or New York (NY), the Locality and the associated Type fields in the Local Tax Withholding section will be updated based on the local tax code selected on the Complete Job Details (CJD) page. For example, if an Ohio School District tax code is selected, the Locality field will be updated with the code, and the Type will be set to "School District Tax". Similarly, if a Pennsylvania local tax code is selected, the Locality field will be updated with the code, and the Type will be set to "Local 4" or "Local 5".

An example of the local tax code updated for the Ohio School District is shown below:

Below examples show the local tax codes updated for New York MTA & Pennsylvania:

Pennsylvania

New York MTA

There are certain scenarios where you may need to manually update the tax data in ADP. These scenarios are outlined below:

a) If SUI/SDI tax data is not provided on Complete Job Details, the default value set for the Company will be updated in ADP. To set the SUI/SDI value, follow the steps given below:

Navigate to Home → Setup → Payroll → Company Options.

Click on the Company Code link.

Under Company Options, scroll down to New Hire Defaults and set default values for State Worked in and SUI/SDI State.

b) If working or living in one of these states/providences: AZ, CT, GA, MO, NY, MS, NC, PR then the percent withholding from gross taxable wages must be updated manually in ADP under employee's Pay Profile.

For steps to access the Pay Profile section, please click here.