What makes up an I-9 Summary page?
I-9 Summary shows the following details of an I-9 transaction.
- Quick link to I-9 details
- Quick Link to I-9 Audit page
- Process Viewer
- Download of I-9 Packet
- Current I-9 Status
- I-9 Progress
- I-9 Life Cycle
- I-9 DHS Case Details
- DHS Correspondence letters like FANs/TNC Referrals
- Download links to all eligibility documents submitted by the New Hire
Who can access I-9 Summary?
The following checked role types can access I-9 Summary page.
| Role Type | Access |
|---|---|
| System Administrator | No |
| Process Administrator | No |
| Content Administrator | No |
| HR Specialist | No |
| Recruiter | No |
| Help Desk Analyst | No |
| I-9 Specialist |  |
| E-Verify Specialist | |
| Authorized Representative Remote I-9 User | |
When do you access I-9 Summary?
The I-9 Summary page can be accessed any time after the I-9 ID is created for the New Hire and the data is shown in the I-9 Console page. The page has all the I-9 information that the user might want to know about a New Hire.
How do you access I-9 Summary?
The I-9 Summary page can be accessed via I-9 Console.
Click on the I-9 ID for a New Hire and select I-9 Summary. It opens a new window for the I-9 Summary page.
|
How the details on the I-9 summary page differ?
The details shown on the I-9 summary page for a New Hire differ depending on the New Hires citizenship or immigration status and where the New Hires are in their process. For example, if the New Hire's E-Verify is kept pending (in case of applied SSN or receipts), the summary page shows the details of the I-9 status as deferred.
The Quick link to I-9 Audit shows the auidit details of that I-9 transaction. Like wise, the link to the I-9 DHS Case Details appear in the I-9 Progress only after the USCIS E-Verify process is initiated.
Let us see the I-9 summary page for different scenarios. Given below is an I-9 Summary page for a New Hire's I-9 transaction who is eligible for employment.
| New Hire's I-9 information with 'Case Closed' I-9 Status |
|---|
|
The below given summary is for a New Hire I-9 transaction who is an alien authorized to work having DHS verification in deferred status.
| New Hire's I-9 information having 'Deferred' DHS status |
|---|
|
How do you access I-9 details?
Let us consider an I-9 with "Awaiting Section 2" status. Click on the I-9 ID link provided at the top of the summary page.
|
The I-9 information is displayed as below. The I-9 Specialist can just view the details, but cannot perform any action (save/Electronically Sign) from here.
|
The following error message will be displayed if you Save or Electronically Sign.
|
How can you view I-9 audit details from the summary page?
Any changes made to the I-9 data or forms can be viewed in audit details. Click on the link provided on the top of the summary page.
|
There is also an alternate method to access I-9 audit details. This is from I-9 Console → I-9 ID.
| I-9 Audit from I-9 Console |
|---|
|
Since the selected I-9 ID has an additional process associated to it, the audit details contain two grids dedicated one for each process.
|
How can you download New Hire's I-9 related documents?
The New Hire's I-9 related documents can be downloaded to print or preserve the records. This produces a zip file containing the pdfs of Form I-9 and I-9 Audit.
Click on Download Packet provided on the top right corner of the I-9 Summary page.
|
A zip folder shows in the downloads area of the page. Click on the zip file name to open the files.