I-9 Specialists perform I-9 Reverification if they have to submit the revised information of the New Hire's employment authorization documentation when their current work authorization or documentation (whichever is sooner) is expiring. To reverify, they must enter new valid document details in Form I-9 Section 3, by initiating reverification filing action from I-9 Console or Elasticsearch actions. Instead of manually reverifying each form, they can opt for auto creation and launching of batch process that automatically triggers reverification for all the qualified transactions. This can be done by enabling the auto creation of reverification under reverification details in I-9 Options.

Reverification details includes three setup options:

• Reverification Trigger Days - Reverification filing action will be available in I-9 Console/Elasticsearch actions, when work authorization expiration date falls within the number of days specified here.
• Summary Digest Notification Pool - Contains a list of contacts for sending email notification when auto creation of reverification process is triggered. 
• Enable Reverification Auto Create - Check this checkbox if you wish to enable auto creation process for reverification. When opted for this, a new transaction will be available for Reverification for the qualified I-9 IDs.

How do you enable Reverification auto create process?

In the I-9 Options page, click the checkbox Enable Reverification Auto Create.

This enables an AE that runs every night for auto creating and launching reverification for the qualified I-9 IDs. 

For sending emails to users when this process is triggered, click on the lookup icon and select participant pool.

Enter new Reverification trigger days if you want to change the default value of 90 days. This value is compared to WAE date in I-9 Master to consider the transactions for Reverification. If the WAE date falls within the number of Reverification trigger days specified in I-9 Options and if documents qualify for reverification, then the transaction gets picked up by the auto create reverification process.

What transactions are eligible for Reverification Auto Create process?

The transactions must satisfy the following conditions to be considered for Reverification Auto Create process:

• The I-9 must be in process completed status (E-Verification completed) with documents in Section 2 qualifying for Reverification (Not all documents qualify for reverification. For example - U.S. Passports, U.S. Passport Cards, Alien Registration Receipt Cards/ Permanent Resident Cards (Form I-551)  and List B documents do not require reverification even after they expire)
  Note: Transactions that are completed with E-Verification on hold such as "Applied for SSN" and "Receipts" do not qualify for reverification.
• Work Authorization Expiration date falls within the Reverification trigger days mentioned in I-9 Options (WAE date is considered from I-9 Master = Section 1 employment authorization expiration date or Section 2 employment authorization document expiry date whichever is sooner) 

For example, let us consider Section 2 transaction of a completed process satisfying the above conditions.

a) The document title in Section 2 qualify for reverification

b) Work authorization expiry date is within the reverification trigger days (90 days). 

How do you run Reverification auto create process?

When AE for Reverification is run, it launches invitations for the I-9s that are eligible for reverification and opens Section 3 activity in add mode for the I-9 Specialists. To setup AE, follow the steps given below.

Navigate to People Tools >> Process Scheduler >> System Process Requests. Click Add a New Value.

Enter Run Control ID and click Add.

Click Run to submit the process request.

Select the process and click OK (given at the bottom of the page). 

You will notice Process Instance number generated for this.

Navigate to Process Monitor (Main Menu >> People Tools >> Process Scheduler >> Process Monitor) to view the process details.

You will notice the process in Queued/Processing status when it is running and then changes to Success after it is run successfully.

An email notification will be sent to the contacts specified in the participant pool. The mail includes the number of transactions that are impacted by the AE.

How do you complete Section 3 for auto created Reverification transactions?

All these auto created transactions show under Elasticsearch My Tasks for the I-9 Specialist as "I-9 Section 3 - Complete I-9" pending activity. Click on the link.

Section 3 opens in add mode to enter new document details.

Enter new document details, check "I Agree" and electronically sign. There is no E-Verify activity after completing Section 3.