I-9 Specialists perform I-9 Reverification if they have to submit the revised information of the New Hire's employment authorization documentation when their current work authorization or documentation (whichever is sooner) is expiring. To reverify, they must enter new valid document details in Form I-9 Section 3, by initiating reverification filing action from I-9 Console or Elasticsearch actions. Instead of manually reverifying each form, they can opt for auto creation and launching of batch process that runs on recurrence and triggers reverification for all the qualified transactions. This can be done by enabling the auto creation of reverification under reverification details in I-9 Options.

Reverification details includes three setup options:

• Reverification Trigger Days - Reverification filing action will be available in I-9 Console/Elasticsearch actions, when work authorization expiration date falls within the number of days specified here.
• Summary Digest Notification Pool - Contains a list of contacts for sending email notification when auto creation of reverification process is triggered. 
• Enable Reverification Auto Create - Check this checkbox if you wish to enable an AE for auto creation of reverification. When this option is enabled, it launches invitations for the I-9s that are eligible for reverification and opens Section 3 activity in add mode for the I-9 Specialists. 

How do you enable Reverification auto create process?

In the I-9 Options page, click the checkbox Enable Reverification Auto Create.

This enables an AE that runs every night for auto creating and launching reverification for the qualified I-9 IDs. 

For sending emails to users when this process is triggered, click on the lookup icon and select participant pool.

Enter new Reverification trigger days if you want to change the default value of 90 days. This value is compared to WAE date in I-9 Master to consider the transactions for Reverification. If the WAE date falls within the number of Reverification trigger days specified in I-9 Options and if documents qualify for reverification, then the transaction gets picked up by the auto create reverification process.

The following email will be sent to all the contacts specified in the notification pool with the total I-9s picked up by the auto create process. 

What transactions are eligible for Reverification Auto Create process?

The transactions must satisfy the following conditions to be considered for Reverification Auto Create process:

• The process associated with the I-9 ID must be in completed status (E-Verification completed) with documents in Section 2 qualifying for Reverification (Not all documents qualify for reverification. For example - U.S. Passports, U.S. Passport Cards, Alien Registration Receipt Cards/ Permanent Resident Cards (Form I-551)  and List B documents do not require reverification even after they expire)
  Note: Transactions that are completed with E-Verification on hold such as "Applied for SSN" and "Receipts" do not qualify for reverification.
• Work Authorization Expiration date falls within the Reverification trigger days mentioned in I-9 Options (WAE date is considered from I-9 Master = Section 1 employment authorization expiration date or Section 2 employment authorization document expiry date whichever is sooner) 

For example, let us consider Section 2 transaction of a completed process satisfying the above conditions.

a) The document title in Section 2 qualify for reverification

b) Work authorization expiry date is within the reverification trigger days (90 days). 

How do you complete Section 3 for auto created Reverification transactions?

All these auto created transactions show under Elasticsearch My Tasks for the I-9 Specialist as "I-9 Section 3 - Complete I-9" pending activity. Click on the link.

Section 3 opens in add mode to enter new document details.

Enter new document details, check "I Agree" and electronically sign. There is no E-Verify activity after completing Section 3.