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Table of Contents

What is the E-Verify activity?

The only activity that shows under My Tasks for an a user with E-Verify Specialist role is the E-Verify activity. The In this activity, the E-Verify activity consists of the initiation and completion of all processing through the DHS E-Verify SystemSpecialist initiates the interface with the USCIS E-Verify system by creating an E-Verify case for the New Hire's I-9 and manages the process through to completion, ensuring that employee eligibility is determined and the USCIS case is properly closed. 

Why do you need to perform the E-Verify activity? 

Completion of the Form I-9 form is a mandatory requirement to be hired for employment in the United States.  Completion of the form as part of Smart Onboarding includes validation of the New Hire's If the legal entity (Company or Business Unit) responsible for hiring is enrolled in E-Verify, the employee’s I-9 information by must also be verified through the Social Security Administration and the Department of Homeland Security. 

Who can perform the E-Verify activity?

This The E-Verify activity can be performed by any user who has the DHS Administrator with the E-Verify Specialist role. Typically this This role is typically assigned to the users who have experience interfacing familiar with the DHS E-Verify systemprocessing.

When can

you perform the

E-Verify

activity

processing be initiated?

This activity E-Verify can be completed only initiated after the I-9 Specialist has marked the Complete completes or electronically signs the Form I-9 activity as being completeSection 2 activity for the employee's process.

How do you access the E-Verify activity?

The

If a user has both I-9 Specialist and E-Verify Specialist roles, the E-Verify activity is automatically routed after completing the Section 2 task. If the user has only the E-Verify Specialist role, the pending activity can be accessed through

"

the My Tasks

" by the E-Verify Specialist. There are two ways to access My Tasks. 
  • Through My Tasks Console 
  • Through Keyword Search My Tasks

console or by using the Keyword Search within the My Tasks category.

Accessing My Tasks Console:
Click

on the menu icon and then

the menu icon in the top left corner of the page and select "My Tasks"

 under Consoles.
or
Click on

under the Consoles section. Alternatively, click the "My Tasks"

 link on

link in the Quick

links

Links bar

.Menu from the Home Page

below the homepage image.


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All

the New Hires whose onboarding process is at a point where the E-Verify activity is available and has not yet been completed are shown. The console features segments such as the search filter for refining and locating particular transactions, a Quick Filter for swiftly identifying a specific New Hire or generating a list of New Hires based on specific criteria, and the search results section where transactions matching the search criteria are displayed.

New Hire invitations with an available E-Verify activity will be displayed. Click the "E-Verify" link

on

for a specific

transaction

invitation to

create New Hire's

open the task, create the E-Verify case

and proceed with the E-Verify

, and continue processing.

 My Tasks

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If the E-Verify Specialist role has

been granted access

permission to download search results,

a "Download File" option

an "Export to Excel" button will appear in the console

allowing

which will allow them to download the search result

to

as an

excel

Excel file.




The search fields can be used to filter the

search

results

displaying

displayed in the console. In this example, the

search

results are filtered by

Start Date. Clicking on the "Download File" button will initiate the download of the search results displayed in the console as an Excel file to your local computer.Image Removed

the invitation start date and the "Export to Excel" button is used to download the filtered results.


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Through Keyword Search My Tasks:

Click on the Keyword Search icon and select "My Tasks" as the Categorycategory. Enter an appropriate a keyword in the Keywords field and , then click on the "Search" button. HereIn this example, "All" is used as the search keyword. 

The results page will display the rows with invitations that match the search criteria and have a pending E-Verify pending activity.




Clicking on the E-Verify link will open the E-Verify page , where for the selected employee's process. By clicking on the "Create Case" button, you can create a New Hire's an E-Verify case and carry out further processing for the employee's case.


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