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The Name Change Correction option will be accessible through the I-9 Console or Keyword Search actions only if Supplement B corrections are enabled in the I-9 Options setup and a previous name change process has been completed for the specific I-9 ID. For enabling Supplement B correction in the I-9 Options setup, please refer click here.
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How to initiate the Name Change Correction process?
Before starting initiating the Name Change Correction process, you can check the status of the specific transaction in the Reverify console to confirm if a previous name change process has been completed for the I-9.
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The latest name change details for that the I-9 ID will be opened open in the edit mode. Make any necessary changes to theses these details as necessary and complete the process. For more details information on completing this the Supplement B form for the correction process, please refer to the following sections.
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The pending Name Change Correction process can also be accessed through via the My Tasks console as a under the "Complete I-9" activity, with the Business Process labeled as "Reverification/Name Correction" as the Business Process.
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How to terminate the Name Change Correction process?
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Confirm by clicking the "OK button.
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How do you complete Supplement B for the Name Change Correction process?
When I-9 Specialists initiate the Name Change Correction process, a pending task labeled "Complete I-9" will appear in the My Tasks console with a new invitation ID. Through this task, I-9 Specialists can access the Supplement B form details which were entered in the earlier Name Change process.
Enter the employee's updated name in the New Name fields. Entering the First Name and Last Name are mandatory and Middle Initial is optional.
In the Additional Information section, enter any necessary notes or comments. If an alternative procedure was used for remote document verification, select the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox. When this checkbox is selected, attaching supporting documents in Supplement B is required.
Note: This alternative process is permitted only if the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered with E-Verify, meaning it has been configured in the DHS Client Setup. If the Legal Entity is not enrolled in E-Verify, this checkbox will be disabled.
For more details on uploading the attachments in Supplement B, please click here.
If Supplement B is assigned to a remote user and they check the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox, they must upload supporting documents when completing the activity. The I-9 Specialist does not need to add any attachments during the Supplement B review unless they delete the attachment uploaded by the remote user. If the attachment is deleted, the I-9 Specialist must upload a new one during the review. If no attachment is provided, the system will prompt for it by displaying an error message during the Supplement B review.
After entering the details, check "I Agree" and electronically sign.
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Once Name Change process is complete, both 'Initiate Name Change' and 'Name Change Correction' options display in the I-9 Console actions (provided Supplement B corrections are enabled in the I-9 Options setup). Both the options allow changing the name details. However, the Name Change process will add another row in Supplement B whereas Name Change Correction will allow editing the details of the prior (latest) details of the Name Change process.