The I-9 Master contains complete transaction data of a different sections, each dedicated to displaying various aspects of the New Hire's Form I-9 including attachments. Besides displaying the existing I-9 data, the I-9 Master also supports different entry methods for adding or editing including the form header with basic I-9 information. It contains different sections dedicated for I-9 header, Section 1, Section 2, Supplement B, and E-Verify case details. It also features flags that are enabled for special scenarios, such as receipts present in Section 2, a preparer used in Section 1, a remote user involved in Section 2, the New Hire being a minor, or when reverification is initiated for a process, and others. Additionally, it also shows if any attachments have been uploaded during the I-9 activities in the process.

Who has access to the I-9 Master details?

Only users with a role type of Users with the I-9 Specialist  have role have access to the I-9 Master details.

How

...

can you access the I-9 Master?

There are two ways to access the I-9 Master.

Through Using the I-9 ID link in the I-9 Console

Click on the Menu icon and select I-9 Console under Consoles in the left navigation.

or

Select I-9 Console in the menu icon in the top left corner of the page, then choose "I-9 Console" from the Consoles section in the navigation menu.

Alternatively, select the "I-9 Console" link in the Quick Links bar located below the homepage banner.

In On the console page, you can search for a specific I-9 ID or a set of I-9 IDs using specific search criteria, or simply click "Search" to view all I-9s.

Click Clicking on an the I-9 ID . This displays three linkslinks provides three navigation options: I-9 Summary, I-9 Master, and I-9 Audit. Click on the To view the Form I-9 Master details, select the "I-9 Master" link.

Through Keyword Search Another way is through Search actions

Alternatively, you can locate the transaction using Keyword Search under I-9-related categories : such as I-9 Status, I-9 Compliance, or Employee I-9 Life Cycle. In the search results, select the transaction and click "View I-9 Master" from the actions menu.  (Note: I-9 Life Cycle is available only for the process completed transactions.)

The A sample I-9 Master page displays as for a transaction is given below.

Is the I-9 Master available for all I-9s?

The I-9 Master is becomes available for all I-9s except for the purged and process once Section 1 is saved or signed and an I-9 ID is generated. However, it is not accessible for purged or process-terminated transactions. When  When an I-9 is purged or the invitation process is terminated, the related form and its transaction all related Form I-9 data is deleted and hence the Master is not available for them, making the I-9 Master unavailable for those cases.

What makes up the I-9 Master page?

The I-9 Master page is made up consists of a headerdisplaying basic Form I-9 details and scrolls grid sections for Section 1, Section 2, Supplement B and E-Verify case detailsSection 2, Supplement B, and E-Verify case details.

Each Form I-9 section will display data only after it has been completed in the process. If a section has been saved or signed multiple times, the corresponding section will show multiple rows reflecting each saved or signed entry.

Header Details

The header details include important I-9 data, dates related to the New Hire's invitation, flags that identify specific flows and link to attachments.

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Section 1/Section 2/Supplement B/Case Details

The These sections are displayed as scrolls grids below the header details. Click on the arrow preceding the section header as shown belowon each section to expand and view the details. 

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How

...

can you determine from the I-9 Master if the transaction is ready for purging?

The In the I-9 status within Master, the I-9 Master Status will show as display "Ready to Purge," and the corresponding " when the transaction is flagged for purging. At this stage, the Expected Purge Date field will be visible, displaying a value. The Expected Purge Date value is determined by adding 30 days to the date when the transaction is flagged for purging and the transaction showing a calculated date that is 30 days from the date the status changed to "Ready for to Purge".
Note: If the I-9 status Status is not "Ready to Purge," , the Expected Purge Date field will not be visible on the page. 

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If the New Hire has applied for SSN, what will be the SSN printed in Form I-9 Master?

For the transactions completed with "Applied for SSN", the corresponding flag will be checked in Section 1 of the Form I-9 Master. To access the I-9 Master for the selected transaction, click on the I-9 ID link in the I-9 Console and choose "I-9 Master".

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The Form I-9 Master page displays as below. You will notice the Social Security Number displayed as "999-99-9999" and "Applied for SSN" flag checked in Section 1.

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Date field will not be displayed.

If the New Hire has applied for SSN, what will be the SSN printed in the I-9 Master?

For the process completed with "Applied for SSN", the corresponding flag will be checked in the Section 1 of the I-9 Master. To access the I-9 Master for the selected transaction, click the I-9 ID link in the I-9 Console and choose "I-9 Master".

You will notice the Social Security Number displayed as "999-99-9999" and "Applied for SSN" flag checked in Section 1 details.

How to know if a remote user has been used in completing Section 2?

The "Remote I-9" flag located under the "Quick Glance - Flags" section, indicates whether a remote user was involved in Section 2. This flag is enabled once the remote user completes the Section 2 activity.

Expanding the Section 2 grid displays the document information entered by the remote user, along with the remote user’s details and signature.

How to add/view attachments in the I-9 Master?

The " Attachments " link in the I-9 Master will allow you to access the provides access to supporting documents that are uploaded uploaded during the I-9 process, including those added in Section 1, Section 2, Supplement B activities and via , and Smart Checklists, as well as through the I-9 Console action "Add Additional/Supporting Documents". Changes to attachments, whether additions or deletions from I-9 activities (Section 1, Section 2, Supplement B) will be automatically reflected Any changes to attachments, such as additions or deletions, will automatically reflect in the I-9 Master. 

NoteKey Scenarios:

• If attachments are added during the Name Change or Reverification process (Supplement B) and

  subsequently

  saved,

  these attachments

  they will

  be visible

  appear in the I-9 Master. However, if the associated process is terminated (using "Undo Last Filing"

  action

  in the I-9 Console

  /keyword

  or via Keyword Search under "I-9 Life Cycle"

  Category

  ) before the activity is signed, the attachments

  added during the Name Change/Reverification process will be deleted from

  will not show in the I-9 Master.

• If a transaction is force completed (

  using

  via "Consider Process Complete"

  action via

  in the Invitation Console or

  the

  "Force Complete

  process

  Process"

  action through

  in Keyword Search

  in the

  under "Invitations"

  Category

  ), any attachments

  added during the process

  uploaded in Section 1 or Section 2 will remain in the I-9 Master.

Clicking on the "Attachments" link will show the Attachments page as shown below.

This page allows The Attachments page will allow you to add/view/delete the master attachments.

The "Upload" button located at the bottom of the page will allow you can be used to add new attachments from I-9 Master.

To view any attachment, you may click on its the corresponding hyperlink.

The "Delete" option is provided available for the attachments that are uploaded from through the I-9 Master or via or via the I-9 Console action "Add Additional/Supporting Documents". 

Attachments that are uploaded in Section 1/, Section 2/, Supplement B will have no "Delete" option and , or the Smart Checklist cannot be deleted directly from the I-9 Master. If attachments need to be deleted, as they do not have a "Delete" option. To remove an attachment, it must be done within deleted from the activity through process. When the attachment is respective activity. Once deleted from the activity, it the attachment will no more be reflected longer appear in the I-9 Master.

For transactions whose where the DHS Case Status is '"EA Auto Closed' " or '"Closed Case'," the I-9 Master attachments will also include a DHS case details report. A  A system process runs to identify such transactions and generate the report to include in automatically generates this report, which is then added to the I-9 Master attachments. For  For more details, please click here.

...

here.

Click Clicking on the DHS case report link to access will open the case details.

What details can you see under Section 1 of the I-9 Master?

Every transaction saved/signed by an employee and the preparers in Form I-9 Section 1 can be seen under this section.  attempt to save or sign the Form I-9 Section 1 data by an employee is recorded under this section as rows, with the saved or signed date as the effective date and the effective sequence starting from "0" incremented by 1. On the right side, you can see view the number of transactions made in Section 1 rows and the links for navigating through them. All the transactions are effective dated/effective sequenced which makes to navigate through these details. The rows are organized by effective date and sequence, making it easy to navigate through the data and identify a particular transactionspecific entries. The most effective dated recent row is the one with the latest transaction effective date, and if there are more than one row with multiple rows share the same effective date, the most effective sequenced row is the one with the highest sequence number is considered the latest.

After expanding the scrollgrid, the earliest transaction row data is displayed under Section 1. Click "Correct History" to view all the previous dated transactionsrows.

The In the following example shows , three transactions rows are displayed in Section 1 and , with the lowest effective dated date and effective sequenced row displayed sequence shown by default.

Note: The lowest sequenced row sequence number is always '0' and as you keep navigating to the previous row. As you navigate through previous rows, the effective sequence keeps incrementing number increases based on the number of transactions made on rows for that effective date. For a different effective date, the sequence again number starts from zero again.

Click on First / Previous the "First" or "Previous" links to navigate to the preceding rows, and  Next / Last to navigate the "Next" or "Last" links to move to the succeeding rows. If you click Clicking "View All" , will display all the rows display in sequential order, with the most recent effective dated date and the effective sequenced row on highest sequence row appearing at the top.

Click the "Previous" link to view the next earliest row in the sequence.

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The details of the next earliest row is displayed as below. Note that the effective sequence is increased by one for the same effective date. 

Click the "Previous" link one more time to view the next earliest row. In this case, since there are with only three rows available, the third transaction row is the latest rowmost recent one.

Where to verify reverification/rehire/name change details in the I-9 Master?

The reverification/rehire/name change details can be verified under the Supplement B section in the I-9 Master.

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Where to check the E-Verify case details in the I-9 Master?

In the I-9 Master, the E-Verify case details are displayed under the "Case Details" section. Click on the arrow preceding the section header as shown below. 

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After the E-Verify case is created, the "I-9 Case Identifier" and the "Case Number" will populate under the Case Details.

The lowest sequenced row is always '0' and it keeps increasing if there are more than one row with the same effective date. For a different effective date, the sequence again starts from zero.

In scenarios like such as restart activities or correction processes, where a new DHS case is created for the additional process, a new row will be added under the Case Details in the I-9 Master.

If the effective date is the same, the effective the effective sequence will be increased increase by one for each new row added or else if . If the effective date is different, a new row will be added created with the new effective date and the effective the effective sequence starting will start from zero.

What reports can you print from the I-9 Master?

Audit Report

The I-9 Audit Report has several fields displayed showing the includes various fields detailing the Form I-9 Form change history. This includes , such as the business process against which associated with the invitation is launched, I-9 participants in Section 1/, Section 2, and Supplement B, actions performed, Form I-9 data including the signatures, and others. Through I-9 Master you can more.

To print the Audit Report as followsthrough the I-9 Master:

Open the I-9 Master page for a the specific I-9 ID and click click on  the "Audit Report"  icon.icon at the bottom right corner of the page

Form I-9 (Employee Version)

This is to print the employee print with I-9 Section 1 information and Supplement A for preparer/translator certification. The Supplement A will be shown in the print only if preparers/translators exist are used in Section 1.

Open the I-9 Master page for a the specific I-9 ID and click click on  the "Form I-9"  iconicon at the bottom right corner of the page.

Form I-9 Employer Version

The employer print version includes all sections of I-9 such as Section 1, Section 2, Supplement A and Supplement B. The Supplement A will be shown in the print only if preparers/translators exist are used in Section 1.