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.Business Users v1.3

.Business Users v1.3

What is a Business User?

The Business Users are the users that administer the new hire's onboarding process.

There are 5 Business User Roles:

User Role Type
Description
Recruiter
  • Able to invite new hires
  • Can perform some administration tasks on the new hire's onboarding process
HR Specialist
  • Able to invite new hires
  • Completes HR-related activities in the business process
  • Can perform all administration tasks on the new hire's onboarding process
I-9 Specialist
  • Verifies the new hire's Section 1 information and documents
  • Enters the new hire's document information
E-Verify Specialist
  • Administers the DHS E-Verify process
Help Desk Analyst
  • Administers changes to a user's account information

 

What pages can Business Users Access?

Each User Type can access different pages and actions within the Smart onboarding process.  The pages and actions that each User Type can do are shown in the table below.

Menu
Action
Recruiter
HR Specialist
I-9 Specialist
E-Verify SpecialistHelp Desk Analyst

Add or Update Invitation

(tick)(tick)   

View Process

(tick)(tick)   
 View Historic Process(es)(tick)(tick)   
 

Launch

(tick)(tick)   
 

Resend Login

(tick)(tick)   
 

Terminate Process

(tick)(tick)   
 

Consider Process Complete

(tick)(tick)   
 

Restart Process

 (tick)   
 

Purge

 (tick)   
 

Restart Activity

 (tick)   
My Tasks Prescreen Activities (tick)   
 

Verify Information

 (tick)   
 

Complete Job Data

 (tick)   
 

Send Candidate Data to HR

 (tick)   
 Complete I-9  (tick)  
 E-Verify   (tick) 
(tick)(tick)(tick)(tick)(tick)
  (tick)(tick) 
I-9 ConsoleManage Users/Contacts  (tick)(tick) 
My Profile  (tick)(tick) 
Reverify Console
Candidate Insight
   (tick) 
Help Desk ConsoleResend Login    (tick)
 Lock Account    (tick)
 Unlock Account    (tick)
 Reset Password    (tick)
 Reset Pin    (tick)

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