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.Manage Authentication Events v1.3

.Manage Authentication Events v1.3

Owned by al.g (Unlicensed)
Nov 08, 2017

 

This area is used to change the contents and presentation of emails that are sent to new hires and users outside of the business process (e.g. actions related to invitations).

What are Authentication Events?

There are 6 standard "Authentication Events" that have associated email notifications.  You can change the emails being sent in these instances to ones that you have created. These emails are sent when an action/event is completed.

Notification Event Name
Description
On Invitation Relaunch
When an HR Specialist or Recruiter completes the Resend Login action before the New Hire creates a User ID and password
On Invitation ResendWhen an HR Specialist or Recruiter completes the Resend Login action after the New Hire has created a User ID and password
On Invitation LaunchWhen an HR Specialist or Recruiter Launches the new hire's invitation
On User RelaunchWhen a System Administrator completes the Resend Registration action before the Business User creates a User ID and password (to do this, a Business User must have their Invitation Launched)
On User Resend InviteWhen a System Administrator completes the Resend Registration action after the Business User has created a User ID and password (to do this, a Business User must have their Invitation Launched)
On User LaunchWhen a System Administrator launches the Business User's invitation

How do I change the emails that are related to Authentication Events?

2 Step Process 

  1. Create a Content Revision
    1. Add a Notification Template that is related to an Authentication Event (can be new, or by modifying an existing Notification Template)
    2. Apply Revision
  2. Create a Process Revision
    1. Replace the Notification Template that is associated with an Authentication Event
    2. Manage Content Security
    3. Apply Revision

Step 1 - Creating a Content Revision

Please refer to the Content Revisions/Notification Templates section to see how a Notification Template is created.  In this example, we have created a new template called "Resend Invitation" by modifying the delivered template.

Step 2 - Creating a Process Revision

To create a Process Revision, click the Menu Icon and select Add/Update Revision under Manage Revisions.  Or, click the Add/Update Revision quick link.

Add/Update Revision

 

 

Click on Add a New Value.

Add a New Revision

 

 

Enter the revision description information and Effective Date, then click on Reserve.

Process Revision

 

 

 

Click on Configure.

Configure

 

 

 

Click on Edit in the Manage Authentication Events section.

Revision Configuration Page

 

 

 

Click on Lookup for the event that you are modifying.

Lookup Notification Template

 

 

 

Select the changed (new) notification template.

Select Notification Template

 

 

 

Note that the new notification template has been selected.  Click on Save.

Save

 

 

 

Click on Edit in the Manage Content Security section.

Revision Configuration Page

 

 

 

Click on Assign Actions to Content Security.

Assign Actions to Content Security

 

 

 

Click on OK.

OK

 

 

 

Click on Save.

Save

 

 

 

Click on Return to Manage Revision.

Return to Manage Revision

 

 

 

Click on Apply.

Apply Revision

 

 

 

Click on OK.

OK

 

 

 

Click on Close.

Close

 

 

 

The modified Resend Invitation is now sent when a HR Specialist or Recruiter resends an invitation to a New Hire.

Modified Resend Invitation

 

 



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