I-9 Purge is nothing but an automated process of deleting I-9s that are expired. It is available to users in the form of an AE (SI9_PURGE) which can be scheduled to run as a batch process to purge I-9s that have expiry date as current date.

Is I-9 Purge available as a console action?

I-9 Purge cannot be done via any console action. An AE has to be run to purge expired I-9 records. This can be scheduled to run every day automatically.

What transactions are eligible for I-9 Purge?

Transactions to be eligible for purge must satisfy the following conditions :

• I-9 expiry date = current date
• all the processes associated with the I-9 must be in Process Completed status 

What happens when the purge action is triggered?

When an AE SI9_PURGE is run, I-9s that are eligible for purge will have their I-9 Master data (including attachments uploaded through I-9 Master/I-9 Console and linked invitation transactions) frozen for 30 days. No changes / corrections are allowed on master data in these 30 days when I-9 is in Ready to Purge status. After being in this status for 30 days, this data gets permanently deleted from the master.

How do you identify these I-9s in the I-9 Console?

When AE for purge process is run successfully, the I-9s that are eligible for purge will have their status changed to Ready to Purge in the I-9 Console.

Since no actions are allowed on these I-9s, the Info and Actions link do not display for them.

When you check I-9 Master for these records, you will notice the form in display only mode. 

The purge status also shows in I-9 Summary as given below.

Can you restore I-9s that are purged?

Once the I-9s are purged, the master data gets permanently deleted and hence it is not possible to restore I-9s. The following message will be displayed if you search for purged I-9s in the I-9 Console.

However, the transaction details can be viewed through Invitation Console "View Process" link.

How do you check purged data in Reports?

The I-9 Insight page under Reports will provide you the details of "Ready to Purge" and "Purged" data.

Click on the menu icon and select I-9 Insight under Reports.

The I-9 Insight page displays the total number of Ready to Purge I-9s on one of the cards as given below. Click on the number to see the list of I-9 IDs.

This displays the I-9 IDs that are in "Ready to Purge" state.

These I-9 IDs can also be seen under Document States on this page. Click on "Purge" or the related bar graph.

This displays I-9 IDs of both "Ready to Purge" and "Purged" data.