The Department of Homeland Security has issued temporary guidelines for Form I-9 requirements during the COVID-19 emergency. As per these guidelines, few system level changes are enabled in the Form I-9 processing. As an I-9 Administrator or as an Authorized Representative, when you are completing Section 2, you will notice additional warning messages and data capturing screens that will alert you to comply to these new temporary policies.

 Given below is the sample email sent to the I-9 Administrators/Specialists to convey the COVID-19 changes.

What are the changes implemented in the system?

Form I-9 changes:

As an I-9 Administrator or an Authorized Representative, you will notice few system level changes while completing Section 2.  Please refer "COVID-19 Form I-9 Changes" page to understand how these changes are implemented in the system.

I-9 Home Page Banner:

A banner has been added to the I-9 Administrator's home page indicating that the COVID-19 Temporary Policies related to Form I-9 are in effect. This banner will not appear once normal operations are resumed.

I-9 Temporary Policy:

A new policy has been added under I-9 Administrators' task list which appears in the flow before Section 2. This task will not appear once normal operations are resumed.

If you are an I-9 Admin/Specialist, you can access this policy via Elasticsearch "My Tasks" as shown below.

Select "My Tasks" in the category and search for an invitation/invitations. Here we have entered "All/all" as the search keyword. The search results displays all invitations with pending HR tasks.

Scroll through the facets and select "I-9 Temporary Policy" under "Activity Name".

When the invitation/invitations appear in the search results, click on "HR Tasks - I-9 Temporary Policy" link.

Read the guidelines given in the policy, check the acknowledge box and click on the Save button.