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Reverification Details

Reverification Details

Owned by srigowri.a
Last updated: Oct 17, 2024 by SriGowri Aspari

I-9 Specialists are required to perform I-9 Reverification when a New Hire's employment authorization or work authorization document (whichever expires first) is nearing expiration and revised information needs to be submitted. To reverify, they must enter the updated document details in Form I-9 Supplement B by initiating the reverification action from the I-9 Console or using the Keyword Search I-9 Life Cycle actions. Instead of manually reverifying each form, they can enable an auto-creation process, which runs daily on weekdays (Monday to Friday) and automatically triggers reverification for all eligible transactions. This can be set up by enabling the auto creation of reverification under the Reverification Details section in I-9 Options.

To enable this auto create process for the Reverification, the following setup options are required.

  • Enable Reverification Auto Create - Select this checkbox if you wish to enable the process for auto creation of reverification transactions. When this option is enabled, all I-9s that are eligible for reverification are picked up by the process and additional I-9 tasks for Supplement B activity is created for reverification. These reverification tasks are accessible for I-9 Specialists in their My Tasks console or Keyword Search My Tasks category.
  • Reverification Trigger Days - Reverification filing action will be available in I-9 Console/Keyword Search I-9 Life Cycle actions, when the work authorization end (WAE) date falls within the number of days specified here. The default trigger days is set to 90 days.
  • Summary Digest Notification Pool - This field includes a list of contacts for sending email notifications with details of the additional I-9 tasks generated for the Reverification process.

How do you enable the auto create process for Reverification?

To enable the auto create process for Reverification, select the "Enable Reverification Auto Create" checkbox on the I-9 Options page.

This activates a process that runs daily on weekdays (Monday to Friday) to identify eligible transactions and automatically create additional I-9 tasks for these transactions, with Supplement B activity open to allow submitting new work authorization details.




Details of the additional I-9 tasks generated for the Reverification process can be sent to users through an email notification. To enable this email, click the lookup icon next to the "Summary Digest Notification Pool" field in this section and select the users who should receive the notification.







The default value of Reverification Trigger Days is set to 90 days. If you prefer a timeframe other than the default 90 days, you can adjust the trigger days value accordingly. This value is compared to Work Authorization End Date (WAE) of the transaction to consider them for Reverification. If the WAE date falls within the number of Reverification trigger days specified in I-9 Options and if document qualify for reverification with no "Eligibility Category Code" in Section 2, then the transaction gets picked up by the auto create reverification process.




The following email will be sent to all the contacts specified in the notification pool with the total I-9s picked up by the auto create process. 




What transactions are eligible for the Reverification auto create process?

The transactions must satisfy the following conditions to be considered for the reverification auto create process:

  • The process associated with the I-9 ID must be in completed status (E-Verification completed) and the documents in Section 2 qualifying for reverification. Not all documents qualify; for example, U.S. Passports, U.S. Passport Cards, Alien Registration Receipt Cards/Permanent Resident Cards (Form I-551), and List B documents do not require reverification even if they expire. Note: Transactions completed with E-Verification on hold, such as "Applied for SSN" and "Receipts," do not qualify for reverification.
  • The Work Authorization End Date must fall within the Reverification trigger days specified in I-9 Options (this date is taken from the I-9 Master Section 1 employment authorization expiration date or Section 2 employment authorization document expiry date, whichever is sooner).
  • Additionally, the record should not have an EAD Eligibility Category Code in Section 2.
  • The I-9 must be active and should not have a termination date set to the current date. If the termination date is set to the current date, the transaction will not be included in the auto-create process for reverification, even if it otherwise meets all conditions for reverification. However, if the termination date is in the future and all other conditions are met, the transaction will be eligible for the auto-create reverification process.

For example, let us consider Section 2 of a completed process satisfying the above conditions.

a) The document title in Section 2 should qualify for reverification




b) Work Authorization End Date is within the reverification trigger days mentioned in I-9 Options (90 days). 

Note: The WAE (Work Authorization End) date is determined by comparing the work authorization expiration date provided in Section 1 with the expiration date of the work authorization document in Section 2, and selecting whichever is sooner.





c) Should not have EAD category code in Section 2.

In this example, the EAD Eligibility Category Code in Section 2 is "N/A".




d) I-9 should be active and should not have a I-9 termination date set to current (if exists).

I-9 should be active and must not have the termination date set to the current date, if one exists.

In this example, the I-9 is active and does not have a termination date set. To check if the I-9 has a termination date, navigate to the "Set/View Termination Date" page through "Info and Actions" in the I-9 Console.








f a termination date exists, it will be displayed on this page as well as in the I-9 Master. Since the termination date is not set for the selected I-9 ID, it will not appear on this page or in the I-9 Master.




Form I-9 Master




How to complete Supplement B for auto created reverification transactions?

When a transaction is selected for reverification by the auto-create process, an additional I-9 task will be generated for the I-9 Specialist. This task will appear in the My Tasks console or in the Keyword Search My Tasks category as a "Complete I-9" pending activity. Click this link to open the Supplement B form.

My Tasks Console



Keyword Search - My Tasks



The Supplement B form will open for entering the new document details. Additionally, the New Name fields will become available to record any name change details if the employee’s name has changed from what was previously recorded on Form I-9.



If the employee's name has changed, enter the new name in the appropriate New Name fields. You only need to update the part of the name that has changed. For instance, if an employee has changed only their last name, enter the new last name in the Last Name field and leave the First Name and Middle Initial fields blank.

Next, select the Document Title, and enter the Document Number and Expiration Date.



In the Additional Information enter if any note or comment has to be added.

If an alternative procedure is used for remote verification of documents, indicate this by selecting the "Check here if you used an alternative procedure authorized by DHS to examine documents" checkbox. 

Note: This alternative process is allowed only when the Legal Entity (Company/Business Unit) responsible for the employee's hiring is registered for E-Verify, which means the Company or Business Unit has been configured in the DHS Client Setup. If the legal Entity (Company/Business Unit) is not enrolled in E-Verify, this checkbox will appear disabled.

When this checkbox is selected, uploading the supporting documents is required. 




The following error message will be displayed on the page if attachment is not provided.

Note: If Supplement B is assigned to a remote user, and if the checkbox indicating "Check here if you used an alternative procedure authorized by DHS to examine documents" is checked by the remote user in Supplement B, they are required to upload the supporting documents when completing the activity. In this case, the I-9 Specialist need not add the attachments while completing the Supplement B review.



Note: Even if the checkbox for "Check here if you used an alternative procedure authorized by DHS to examine documents" is not selected, you may still be prompted to upload attachments, especially if they are configured as mandatory in I-9 activities. If prompted, please upload the required attachments.

After the details are reviewed and updated, select "I Agree" checkbox and electronically sign. 




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